Studio Flow - Photo Studio CRM

The all-in-one studio management app for photographers. Manage clients, projects, quotes, invoices, and contracts. All in one calm, focused workspace.

Studio Flow is the studio management app built specifically for photographers and creative freelancers who want to spend less time on admin and more time behind the lens. Designed from the ground up for iOS and macOS, Studio Flow gives you a calm, focused workspace to run every part of your photography business. From the first client enquiry through to the final payment.

YOUR BUSINESS AT A GLANCE The dashboard puts everything that matters front and center. See your paid and outstanding invoices, total clients, active projects, upcoming shoots, and open tasks the moment you open the app. An income overview chart tracks your earnings over time so you always know where your business stands.

PROJECTS Manage every job through a clear pipeline: Lead, Booked, In Progress, Delivered, and Paid. Each project holds all the details in one place. Client, location, dates, budget, and notes. Filter by status, search instantly, and mark jobs as archived once they are complete.

CLIENTS Build a proper client database with contact details, Instagram handles, tags, and notes. Every client shows their full project history and lifetime value so you know exactly who your best clients are and how to treat them.

QUOTES Create professional, itemised quotes in seconds using your saved pricing profiles. Add line items, apply VAT, and send polished proposals that reflect the quality of your work. Track every quote from Draft through Sent, Accepted, and Declined.

INVOICES Generate detailed invoices directly from your projects. Track deposit amounts separately from the outstanding balance, apply VAT, and mark invoices as Paid, Partially Paid, Sent, or Overdue. Every payment is logged so your records are always accurate.

CONTRACTS Write, send, and track contracts without leaving the app. Start from a blank document or use your own saved templates. Track the status of every agreement from Draft to Signed so nothing falls through the cracks.

SHOOT PLANS Prepare for every shoot with a dedicated shoot plan. Build your shot list with lens and angle notes, pack your gear list, and set up a call sheet with everyone's arrival times and contact details. Walk into every shoot ready.

TASKS Never miss a follow up. Create tasks with priorities and due dates, attach them to specific projects, and check them off as you go. The dashboard surfaces your most urgent open tasks so nothing gets forgotten.

PRICING PROFILES Save your standard packages as reusable pricing profiles. Apply a full day wedding package or a commercial day rate to any quote or invoice in a single tap, keeping your pricing consistent and your workflow fast.

REPORTS Get a clear picture of your business performance over time. Track revenue, project counts, and payment status across any date range.

BUILT FOR THE WAY YOU WORK Studio Flow stores your data securely in the cloud so it is always up to date. Your business profile, logo, invoice prefix, currency, and VAT settings are fully customisable to match how you operate. Whether you are a wedding photographer managing a full season of bookings, a commercial shooter juggling agency clients, or a portrait photographer building your client base, Studio Flow gives you the clarity and control to run a professional business with confidence.

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