Project Manager - Workflow

Project Manager - WorkFlow is the privacy-first project manager built natively for iOS. One purchase, no subscriptions, no trackers — just powerful tools to help you get things done.

PLAN YOUR WAY Five view modes let you work the way you think. Drag tasks across a Kanban board, plan your week in the calendar, track deadlines in Reminders, measure progress on the Dashboard, or organise everything by Project. Switch between them in a tap.

STAY FOCUSED The built-in Pomodoro focus timer keeps you in the zone with 15, 25, 45, and 50-minute presets, auto-cycling breaks, and session tracking. Every minute is logged against the task you're working on.

SMART LISTS & FILTERS Save any combination of filters as a named Smart List. "My Overdue", "Design Team This Week", "High Priority" — one tap to see exactly what matters right now.

COLLABORATE IN REAL TIME Share projects with your team via iCloud. Invite members through iMessage, email, or a link. Everyone sees changes as they happen — no third-party server required.

CALENDAR SYNC Two-way sync with Apple Calendar, Google Calendar, and Outlook. Edit in either app — changes flow both ways automatically.

SIRI SHORTCUTS "Hey Siri, add a task in WorkFlow." Five built-in voice commands for hands-free task management and daily summaries.

REMINDERS THAT WORK Actionable notifications let you mark a task complete, snooze for an hour, or snooze until tomorrow — without opening the app.

PRIVACY BY DESIGN Zero analytics. Zero trackers. Your data lives in your iCloud account and never touches our servers. We can't see your tasks — and we don't want to.

ONE-TIME PURCHASE No subscriptions. No in-app purchases. No ads. Pay once and get every feature, every update.

EVERYTHING YOU NEED

• Kanban board with drag-and-drop
• Calendar with year, month, week, and day views
• Built-in Pomodoro focus timer with session tracking
• Dashboard with completion ring, weekly charts, and analytics
• Smart Lists with saved filters
• Subtasks with progress tracking
• Tags, priorities, and custom projects
• Time tracking with per-task logging
• File and photo attachments
• Recurring tasks (daily, weekly, monthly, yearly)
• CSV and JSON import/export
• Real-time team sharing via CloudKit
• Two-way calendar sync
• Siri Shortcuts
• Actionable notifications
• Full offline support with iCloud sync
• Dark mode and Reduce Motion support