Features & Capabilities

Meet without the back and forth

WhenWorks eliminates the hassle of scheduling meetings by allowing clients and colleagues to automatically book time with you online, only when you're free and only during the time slots you've defined.

Setup is a breeze. Just install the app on your iPhone to create your free WhenWorks account and you'll immediately have a web page where guests can book appointments with you online.

WhenWorks integrates directly with the built-in Calendar app on your iPhone, so it always knows your real-time availability and instantly updates your calendar as appointments are booked online.

WhenWorks is ideal for anyone who needs to regularly schedule appointments with clients and colleagues, including sales people, technical support and training representatives, financial advisors, attorneys, educators, personal trainers, massage therapists, hair stylists, photographers and more.

HOW IT WORKS

  1. Create rules that define when, where and how long you're available to meet with others.

  2. Share your scheduling link with clients and colleagues to view your availability and book appointments with you online.

  3. When a guest books an appointment, a confirmation email is sent to you and the guest and the event is added to your calendar automatically.

FREE

The following features are provided for free in WhenWorks:

• Online Scheduling Page • Unlimited Event Types • Support for iCloud, Google Calendar, Office 365 and Outlook.com • Schedule up to 5 appointments each month

PRO

You can optionally purchase a WhenWorks Pro auto-renewable subscription (monthly or yearly) which includes everything in the free plan plus the ability to:

• Schedule unlimited appointments each month


WHAT ARE THE SYSTEM REQUIREMENTS?

Scheduling appointments involves two parties:

• Host - a user who has created a WhenWorks account for Guests to view their availability and book appointments with them online. The Host must install the WhenWorks app on an iOS device running iOS 11 or greater.

• Guest - a user who visits the WhenWorks website to book appointments with a Host. Guests do not need the WhenWorks app. All a Guest needs is a web browser.

WHAT CALENDAR SERVICES ARE SUPPORTED?

WhenWorks supports all of the leading calendar services (iCloud, Google Calendar, Office 365 and Outlook.com) but is particularly well-suited for those who use iCloud, due to its deep integration with the built-in Calendar on iOS.

DO I HAVE TO USE APPLE CALENDAR?

No, you don’t have to use Apple Calendar as your primary calendar app. You can use any calendar app on your iOS device, including BusyCal, Calendars 5, Fantastical, Google Calendar, Outlook, Week Calendar and others.

IS MY INFORMATION SECURE?

None of the details in your calendar are published online. Only your availability, in the form of time slots, is published online.

What’s more, since WhenWorks is an app that integrates directly with the Calendar app on your iOS device, it does not require you to provide your login credentials for syncing with the calendaring services you use (iCloud, GoogleCalendar, Exchange, Outlook, etc.).

Your sensitive login information used for accessing these services is NOT used or known by WhenWorks and is therefore not collected or stored in the app or online.ailability.

PAYMENT TERMS

Prices may vary by location. Your WhenWorks Pro subscription will be charged to your credit card through your iTunes account. Your subscription will automatically renew (every month or every year, depending on the term of your subscription) unless cancelled at least 24 hours before the end of the current period. You will not be able to cancel the subscription once activated. Manage your subscriptions in iTunes Account Settings. Any unused portion of a free trial period will be forfeited when the user purchases a subscription.

Privacy Policy: https://docs.whenworks.app/company/privacy-policy Terms of Service (EULA): https://docs.whenworks.app/company/terms-of-service

User Growth & Download Statistics

App
By:
Snailed It Development Ltd
Rating:
4.00
(33)
4.00
Version:
1.0.9 Last updated: 2022-11-04
Version code:
853150212
Creation date:
2018-06-19
Compatible devices:
Size:
15.23MB
URLs:
Website ,Privacy policy
Full description:
See detailed description
Source:
Apple Apps Store
Data ingested on:
2026-07-04
Compare stats and ranking:

Contact the developer

Chrome-Stats does not own this Apple app. Please use these information below to contact the Apple app developer.
Developed by:
Snailed It Development Ltd
Apple Apps Store
https://apps.apple.com/us/app/whenworks/id1356360346
Website:
https://whenworks.app

User Reviews

WhenWorks is lauded for cross-calendar availability, time-saving scheduling, and a user-friendly experience with shareable links. However, reviewers note price sensitivity for some, frequent support/cancellation problems, and reliability issues with syncing and availability display. Overall, it’s a strong time-saver for multi-calendar setups, but buyers should weigh cost and support reliability.
Pros
  • Works with multiple calendars and shows availability across them.
  • Saves time by reducing back-and-forth scheduling (often via one email).
  • User-friendly interface and ease of use.
  • Shareable scheduling link (easy to place in signatures and client-facing).
  • Good value when upgrading to Pro / reasonable pricing for many users.
Cons
  • Pricing/affordability concerns: mixed feedback with some reviewers finding it expensive.
  • Customer support and cancellation/billing issues: reports of slow/no responses and charges after cancellation.
  • Reliability/accuracy concerns: calendar syncing issues and times showing incorrectly.
Recent reviews
No longer syncs in the background. I’ve missed multiple meetings because of this and the developers’ response was “just open the app once a day so it can sync.” No thanks. Broken app since it was purchased by a new company 6 months ago. Avoid.
by Re*****, 2020-12-09

I’m a pastor and include a link to my When.Works schedule in my email signature. My congregants have quickly taken to using this to schedule phone/Zoom calls. I love how user friendly it is for all of us.
by Do*****, 2020-05-20

By far the best scheduling app! User friendly, reasonable price. Please don’t go away
by Ne*****, 2020-01-03
View all user reviews ›

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