Loopapa

Clock-ins with an on-site location check, tasks with photo proof and checklists your team follows every shift. Run daily operations from one app, free to start.

Loopapa keeps the daily running of your business in one place: who is on shift, what needs doing, and how your team does it.

Built for teams that work in shifts, Loopapa replaces the paper checklists, group chats and spreadsheets that operations usually run on. It started in restaurants and cafés, and the same core works for shops, clinics, workshops, cleaning crews and any team where people show up, follow a routine and hand over to the next shift.

STAFF ATTENDANCE WITH LOCATION CHECK Staff clock in and out on their own phone. Set your business location and a radius, and Loopapa confirms your team is on site before a shift is recorded. Location is checked only while the app is in use; there is no background tracking. Managers see who is working right now, and hours are ready when you need them.

TASKS THAT ACTUALLY GET DONE Assign work to a person, a group or the whole team. Staff see what is theirs, mark it complete and add a photo as proof when the job needs it. Comments stay on the task, so the conversation stays with the work instead of getting lost in a group chat.

CREATE TASKS BY VOICE Say what needs doing and Loopapa writes the task for you, with a suggested title, priority, deadline and assignee. Check it, adjust it and send it.

CHECKLISTS YOU BUILD YOURSELF Create checklists step by step for the routines your business actually runs. Attach one to a task and the same steps appear every time it is due, so nothing gets skipped and you can see exactly what was signed off.

RECURRING WORK ON A SCHEDULE Opening and closing routines, weekly deep cleans, monthly equipment checks: set them up once and they appear on the right day for the right person, without anyone having to remember.

ONE ACCOUNT, EVERY LOCATION Run more than one site from the same account and switch between them without signing out. Each location keeps its own team, schedule and records, and you keep the overview across all of them.

YOUR TEAM HANDBOOK Keep procedures where your team will actually find them. Write a step, record a voice note and let Loopapa draft it, or upload an existing document and turn it into a clean procedure. New starters read the same instructions as everyone else.

ASK, AND GET AN ANSWER Staff can ask a question in their own words and get an answer from your own handbook, not a generic web result. Useful when someone is mid-shift and can't page through a manual.

SPECIALIST MODULES Loopapa is modular: turn on only what your business needs. HACCP food-safety logging is available for kitchens that record fridge and freezer temperatures, cleaning schedules and safety checks. Records are kept and ready to export when an inspector asks.

REPORTS YOU CAN HAND OVER Export attendance, tasks and compliance records as PDF or CSV for payroll, an audit or your own files.

BUILT FOR REAL TEAMS Owners, managers and staff each have their own role and see only what they need. Available in English and Lithuanian, with on-demand translation for multilingual teams.

Loopapa is free to start with a small team.

Questions or feedback? info@softpixel.eu