Synctodo: Task List & Subtasks

Send a photo of a whiteboard, record a voice note or hand it a PDF - you get structured tasks back. Fully bilingual, English and Arabic, with real right-to-left layout.

Break big work into subtasks, ten levels deep - then open any subtask as its own list and work on nothing else. Notes, a calendar, reports, a team workspace, and capture from a photo, a voice note or a PDF. Fully bilingual: English and Arabic, with real right-to-left layout.

DEPTH THAT HOLDS

• Break a task into subtasks, ten levels deep. Your workspace can set the limit anywhere from 1 to 10.
• The limit is enforced on the server, so dragging a whole branch under a new parent keeps the structure valid instead of quietly breaking it.
• Connector rails down the tree, inline "add subtask" at any level, and drag to reorder.

EVERYTHING A TASK NEEDS

• Four statuses: open, done, cancelled, on hold.
• Four priorities: low, medium, high, urgent.
• Four flag colours - red, yellow, blue, green - for your own system.
• Start date, due date, and a due time - not just a day.
• Tags, an assignee, and a completion date.
• Photos and files attached from your library or straight from the camera.
• Comments with @mentions, plus a full activity timeline on every task.

REPEATING WORK THAT ACTUALLY REPEATS

• Daily on an interval, weekly on the days you pick, monthly, quarterly, twice a year, or yearly.
• Preview the next five occurrences before you save.
• Every new occurrence arrives with the parent's entire subtask tree already built.

CAPTURE IT HOWEVER IT ARRIVES

• Type it, hold to record a voice note, send a photo of a whiteboard, or hand it a PDF, Word or PowerPoint file - you get structured tasks back.
• An AI chat assistant that drafts the change, shows it to you, and waits for your confirmation before writing anything.
• Connect Telegram and send the bot a message, a voice note, a photo or a PDF from wherever you are. It replies with confirm buttons.

FOCUS

• A ranked shortlist of what deserves your attention today, with done, skip and pin.
• A focus session timer: 25, 45, 60 or 90 minutes, screen kept awake, long-press to quit.

NOTES Rich notes with formatting, checklists and links, organised by list and section, autosaved as you type. Pin the ones you keep coming back to.

WORK WITH YOUR TEAM

• Invite people to your workspace by email, as admins or members.
• Organise them into departments.
• Assign any task to a member, and @mention them in comments.

CALENDAR, REPORTS, EXPORTS

• A week view with an expandable mini-month and a tap-through day view.
• Reports by period, grouped by project, with CSV and PDF download.
• Handover exports as PDF, Word or Excel, and handover import back in.

BUILT FOR ARABIC, NOT RETROFITTED

• Switch to Arabic and the whole layout mirrors: the task tree, the connector rails, the drawers, all of it.
• Dates are written dd/mm/yyyy.

SIGN IN HOWEVER YOU LIKE Sign in with Apple, Google, Microsoft, a six-digit code from your authenticator app, or a password.

ALSO IN THERE Multi-select with bulk status, priority and flag changes, and bulk delete with undo. Six sort orders. Dark mode that follows your device. iPad supported.

There is a web app at synctodo.com on the same account and the same data, with a command palette, keyboard shortcuts and offline queueing for desk work.

Built in Bahrain.