Shiftease: Staff Scheduling

Built for busy business owners. Now with an AI scheduling assistant — talk or type to draft rotas, find cover and approve holidays. Your team, all in one app.

Shiftease is the staff scheduling app built for small businesses. Whether you run a café, restaurant, hotel, retail shop, salon, gym, or care home — if you manage a shift-based team of people, Shiftease replaces your spreadsheets, group chats, and sticky notes with one simple app.

BUILD ROTAS IN MINUTES Create weekly schedules with a tap. Copy last week's rota as your starting point, adjust as needed, then publish to your whole team instantly. Set required headcounts per shift and post open slots so available staff can claim them — no more last-minute calls when someone calls in sick.

SKILLS-BASED SCHEDULING Assign skills to your employees — Barista, First Aider, Forklift Certified, whatever your business needs — then set which skills are required for each shift. Shiftease automatically surfaces the right people for the right roles.

HOLIDAYS & LEAVE, FULLY TRACKED Staff submit holiday requests directly in the app. You approve or deny with one tap. Holiday allowances, accrual days, and sick leave are tracked automatically — no more end-of-year confusion. Everything is in one place.

TEAM CHAT THAT STAYS PROFESSIONAL Built-in group channels and direct messaging keep work conversations exactly where they belong — in your work app. Stop digging through personal WhatsApp threads for shift swap requests or management updates.

INSTANT PUSH & EMAIL NOTIFICATIONS Your team is automatically alerted the moment a rota is published, a shift changes, a holiday request is approved, or an open shift becomes available. Everyone stays in the loop without you having to chase anyone.

MULTI-LOCATION SUPPORT Managing more than one site? Run all your locations from a single Shiftease account. Each employee only sees schedules for the locations they're assigned to — less noise, more clarity.

DOCUMENT STORAGE Attach contracts, training certificates, right-to-work documents, and HR files directly to each employee's profile. Everything you need, in one place, accessible on your phone.

TIMESHEETS & CLOCK IN/OUT Track employee hours with built-in timesheets. Staff clock in and out of shifts from their phone — managers see attendance in real time. Set overtime rules, auto-break deductions, and pay period cycles. Review, approve, and export timesheet summaries at the end of each period. No separate time-tracking app needed.

ROLE-BASED PERMISSIONS Admins, managers, and employees each see exactly what they need — nothing more. Configure granular manager permissions: choose if managers can approve holidays, edit hourly rates, invite staff, or manage schedules.

OPEN SHIFTS AND SHIFT SWAPPING Short-staffed? Post an open shift or enable shift swapping and let your team self-serve. Available employees get a push notification and claim it in seconds. You approve with a tap. No phone calls, no chaos.

SHARED TEAM CALENDAR A single view of the whole team's week — who's in, who's off, and where the gaps are. Add busy periods and notes directly to the calendar so everyone's always on the same page.

AI SCHEDULING ASSISTANT Talk or type. Your AI assistant drafts shifts, finds cover, books holidays, and answers staff questions — then acts on your one-tap confirmation. Hands-free rota planning that fits in your pocket.

WORKS IN 8 LANGUAGES Shiftease automatically displays in each user's preferred language — English, French, German, Spanish, Italian, Hindi, Chinese, and Portuguese (Brazil). No configuration needed. Perfect for multilingual teams.

UP AND RUNNING IN UNDER 5 MINUTES Add an employee, hit invite — Shiftease sends them a personal email link to join your team. Employees don't even need to create an account to receive their schedule by email; signing up simply unlocks the full app experience.

Who it's for: hospitality, retail, care, fitness, and service businesses — anywhere shift-based scheduling matters.

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