SiteSmart Venue Manager

Streamline your venue site visits with photo documentation, room checklists, session assignments, and exportable reports — all from your phone.

SiteSmart is the all-in-one venue site visit tool built for meeting and event planners. Whether you're evaluating a single hotel or comparing multiple venues across cities,

SiteSmart keeps every detail organized and accessible.

Document Every Detail Capture photos of meeting rooms, ballrooms, and event spaces. Tag photos, add captions, and organize by room. Use built-in checklists to ensure nothing gets missed during your walk-through.

Manage Meetings & Sessions Create meetings with multiple sessions, assign rooms to sessions, and track room capacities across different setups — theater, classroom, banquet, boardroom, and more.

Multi-City Venue Comparison Organize site visits by city within a single meeting. Compare venues side-by-side with detailed room data, notes, and photos.

Collaborate With Your Team Share meetings with colleagues and collaborate in real time. Everyone stays on the same page during the venue selection process.

Export Professional Reports Generate polished PDF and Excel reports of your site visits — complete with photos, room details, checklists, and notes — ready to share with stakeholders.

Key Features: • Photo capture with tagging and captions • Room checklists with custom fields • Multiple capacity setup tracking • Session-to-room assignments • Multi-city venue organization • Team sharing and collaboration • PDF and Excel report export • Voice notes and transcription • Venue room library management • Works on iPhone and iPad