HXA Room Booking

Stressful room bookings are a thing of the past with the HXA Room Booking App! Efficiently and effortlessly organize your meeting rooms and workspaces.

The HXA Room Booking App is designed to be installed on a tablet, preferably on the outside of a room next to the door. This allows employees to see the availability of the room at a glance and make quick bookings. For an even more comfortable experience, you can also install the app on an additional tablet inside the room, for example on the table. There, features like "Room Service" or "Extend Meeting" can be used even better to optimize the meeting experience.

• Save time and avoid scheduling mistakes - The HXA Room Booking App seamlessly synchronizes with Microsoft Exchange (from version 2010) and Microsoft Office 365. Plan meeting rooms directly via Outlook on the Web, Outlook for PC or MAC, and the HXA Sparo App, and benefit from the immediate synchronization of all calendar events on the HXA Room Booking App dashboard. Don't waste any more time with scheduling errors or room unavailability due to double bookings or uncontrolled room usage.

• Auto-Cancellation and Quick-Meeting features - If a meeting does not take place, the room can be automatically re-occupied, for example, after 15 minutes without check-in, instead of remaining unnecessarily vacant. Book available time slots directly via a "Quick Meeting" button on the app dashboard – modern, easy, and fast.

• More control over used and unused resources - Thanks to the optional Check-in/Check-out functionality of the Premium version, you always have control over your resources. Color-coded status information shows room availability at a glance.

• Extend Meeting feature for more flexibility - This feature allows users to extend an ongoing meeting by 15 minutes before it ends, provided the room is still available afterward. This feature allows for greater flexibility in the event of spontaneous changes in the schedule and prevents interruptions when a meeting lasts longer than originally planned. With this feature, employees can adjust their meetings without stress and delays, increasing productivity.

• Intuitive user interface and easy integration - The HXA Room Booking App is easy to use on touchscreens. With an intuitive interface and our plug-and-play system, integration into your existing infrastructure is a breeze.

• Customize your app (branding) - Add your own logo or custom background image for display on the dashboard.

• Room Service feature for convenient ordering - With the Room Service feature, users can order directly from a product catalog that you define in the backend during a meeting. This makes organizing refreshments and materials during meetings easier. The order is automatically sent to a predefined email address for prompt processing and delivery. This feature increases employee efficiency and satisfaction by simplifying the ordering process and seamlessly integrating it into the app.

• Central management via a user-friendly online interface - The administration of the HXA Room Booking App is conveniently carried out via an online web interface. This allows you to centrally control many additional apps in different rooms for larger installations. Manage your resources and room occupancy efficiently and clearly at a central location, regardless of the number of installed apps in your company.