XBert Capture

XBert Capture — Receipts and bills, sorted the moment you spend.
XBert Capture turns the shoebox of paper receipts and the inbox full of supplier bills into clean, coded transactions—without the data entry. Snap a photo, forward an email, or upload a PDF, and Capture reads the document, pulls out the key details, and gets it ready for your books in seconds.
Built for business owners, bookkeepers, and finance teams who'd rather be doing anything other than manual entry, Capture lives in your pocket so the paperwork never piles up.
Key features
Instant capture, anywhere. Photograph a receipt at the till, forward a supplier invoice from email, or batch-upload a stack of PDFs. Capture handles single items or whole piles with the same few taps.
Smart data extraction. Capture automatically reads the supplier name, date, total, tax, and line items, so you're reviewing accurate data—not typing it. Edit anything before it's finalised.
Automatic coding. Transactions are matched to the right accounts and tax codes based on supplier history and your chart of accounts, learning your patterns over time to get smarter with every capture.
Seamless sync. Captured and coded documents flow straight through to your accounting system, with the original image attached to every transaction for a complete, audit-ready record.
Status at a glance. A clear dashboard shows what's captured, what needs review, and what's been pushed through—so nothing falls through the cracks at month-end.
Secure by design. Every document is encrypted and stored against its transaction, giving you a permanent, searchable archive that satisfies record-keeping requirements.
How it works

Capture, Take a photo, forward an email, or upload a file.
Review, Check the auto-extracted details and coding; adjust if needed.
Sync, Approve, and the transaction lands in your books with the source document attached.

That's it. No spreadsheets, no manual keying, no lost receipts.
Why teams use it
Capture closes the gap between spending money and recording it. Receipts get logged before they're lost, bills are coded before they're overdue, and your bookkeeper opens a set of books that's already up to date. The result is faster reconciliations, cleaner data, fewer chased receipts, and far less time spent on admin that software should be handling for you.
Whether you're a sole trader keeping on top of expenses or a finance team processing hundreds of documents a month, XBert Capture removes the friction between the receipt in your hand and the number in your accounts.
Download XBert Capture and stop letting paperwork wait.