HotelDesk

Your hotel's digital front desk: room plan, bookings, check-in & invoicing — fully offline on iPhone & iPad. Works in 7 languages, no cloud required.

A complete hotel front desk — in your pocket.

HotelDesk gives independent hoteliers and small property owners a professional property management system that automates the routine work: check-in, check-out, room assignment, housekeeping, and billing. Less waiting time, fewer errors, happier guests.

INTUITIVE — ZERO TRAINING REQUIRED The interface is designed to be picked up in minutes, not days. Your team can switch between seven languages with a single tap — English, German, Spanish, French, Italian, Portuguese, and Turkish — so every staff member works in their own language, on the same device.

REAL-TIME ROOM STATUS The live dashboard gives you an instant overview of every room: available (green), occupied (blue), cleaning in progress (orange), or under maintenance (red). Occupancy rate, today's arrivals, pending check-outs, and current revenue — all visible the moment you open the app.

FAST CHECK-IN & CHECK-OUT Digital signature capture, automatic guest record creation, and one-tap invoice generation make check-in and check-out faster than any paper-based process. Invoices include room charges, breakfast, and extras — ready to share or print as PDF in seconds.

PERSONALIZED GUEST PROFILES Every guest gets a profile with contact details, stay history, VIP status, and preferences. Your team always knows who's checking in — and can treat them accordingly.

RESERVATIONS & VISUAL ROOM PLAN Create and manage reservations directly in the app. A 14-day visual room plan shows all bookings at a glance. Generate and send professional quote offers with PDF export — perfect for properties handling direct bookings.

HOUSEKEEPING COORDINATION Assign cleaning tasks room by room with priority flags and staff names. Built-in checklists cover towels, bed, minibar, bathroom, floor, and damage reporting. Real-time status updates keep reception and housekeeping in sync.

TRANSPARENT REPORTING & REVENUE TRACKING Daily reports, shift handover notes, and revenue statistics give you full visibility into your property's performance. Identify what's working — and optimize accordingly.

SECURE BILLING Professional invoices with correct VAT rates (7% accommodation, 19% food & extras), split payment support, overdue tracking, and automatic reminder levels. Your financial records are always clean and audit-ready.

BUILT FOR SMALL PROPERTIES Unlike enterprise PMS systems that require weeks of setup and cost thousands per year, HotelDesk is ready in minutes and scales with you — from a 5-room guesthouse to a 30-room boutique hotel.

EVERYTHING ELSE YOU NEED • Optimized for iPhone and iPad with adaptive layouts • Face ID / Touch ID app lock for front-desk privacy • iCloud sync to share data across all your devices • Push notifications for arrivals and departures • 7 interface languages: English, German, Spanish, French, Italian, Portuguese, Turkish • 30+ currencies — from EUR and USD to THB and AED • 14-day free trial — no credit card required • Monthly plan: $9.99/month · Annual plan: $99.99/year • Seasonal pricing for peak, shoulder, and low seasons • Breakfast list auto-generated from reservations • Article catalog for recurring invoice items • Statistics and revenue tracking

IDEAL FOR Independent hotels · Guesthouses · Bed & Breakfasts · Holiday apartments · Mountain lodges · Boutique properties · Any accommodation up to ~30 rooms run by an owner or small team.

Your data stays on your device. No account required.

Try HotelDesk free for 14 days — no payment required upfront. After the trial, continue with a monthly ($9.99/month) or annual plan ($99.99/year, save 17%). Cancel anytime in your Apple ID settings.