HenZoe

HenZoe is the all-in-one platform for running your youth sports or activity club. Bring scheduling, payments, and parent communication together, and let Zoe, our AI, handle the busywork alongside your team. WHY CLUBS CHOOSE HENZOE One app replaces the spreadsheets, group chats, and payment links you juggle today. Coaches, families, and the people running operations all work from the same source of truth, so nothing falls through the cracks. SCHEDULING AND SESSIONS Build weekly team schedules with auto-generated sessions, or add one-off training, matches, and events with times, locations, and notes. Families see what is coming up on a simple home feed. ATTENDANCE AND CHECK-IN Mark athletes present or absent per session, and let parents RSVP in advance so coaches know who is coming. Generate QR codes for fast check-in at sessions and events. TEAMS AND ROSTERS Create teams with capacity, descriptions, and coach assignments. Choose invite-only or a public catalog. Enroll and withdraw athletes, and view rosters with contact info and enrollment status. CHAT AND COMMUNICATION Every team gets its own chat channel for logistics and announcements. Send private one to one messages between parents and coaches, create group chats, and broadcast announcements to the whole club, a single team, or selected families. Share photos, videos, and documents securely. PAYMENTS AND BILLING Clubs can bill families for their in-person programs, including memberships, sessions, and events. Send one-time invoices, or set up recurring weekly, monthly, or annual plans with automatic billing for ongoing memberships. Payments are processed securely, and families manage their own plans through a self-service portal. Clubs track payment status and a full history of invoices, payments, and refunds. PROGRESS AND ACHIEVEMENTS Define custom skills, rate athletes per session, and watch improvement over time. Award custom achievement badges that show up in athlete profiles. Parents follow their child's earned achievements, skill assessments, and enrollment history across every team. EVENTS AND MATCHES Create matches, tournaments, and social events with RSVPs, record scores, and design brackets including round robin, single and double elimination, groups, and Swiss with auto-generated fixtures. VOLUNTEER COORDINATION Set up rotating duty slots like snack duty with weekly sign-ups so the load is shared fairly across families. TRY-OUTS AND RECRUITMENT Publish tryout applications with custom intake forms, review applicants, and link the ones you accept straight onto a team. FOR FAMILIES Manage multiple children, track enrollments across teams, store emergency contacts, and invite co-parents to co-manage a child. Real-time push notifications keep you on top of RSVP reminders, schedule changes, announcements, and billing updates. MEET ZOE, YOUR AI ASSISTANT Zoe is a built-in assistant that works alongside your team, not a replacement for it. Think of it as adding a coordinator without adding to payroll. Ask Zoe in plain language to create sessions and events, manage attendance, draft invoices, set up duties, build tournaments, and pull attendance summaries with trend analysis. Zoe respects your club's privacy by design: it never reads the contents of your conversations. Zoe is included on every plan. BUILT FOR EVERY ROLE Coaches run sessions and track progress. Families stay connected and keep up with club payments and updates. The people running operations handle billing, rosters, try-outs, and tournaments. Everyone gets the in-app Help Center and can file support tickets when they need a hand. Every club starts free. Download HenZoe and bring your whole club into one place.