The Trip Binder

Run a whole season as one trip. Unlimited day trips, unlimited students, free—live head counts, attendance, and a family portal with no account.

The Trip Binder brings everything your group needs into one place—from rosters and schedules to live head counts, assignments, family forms, medical information, and communication.

Built for teachers, directors, chaperones, coaches, and group organizers, it makes school trips, music department travel, athletic events, youth trips, and other group travel easier to manage.

REAL-TIME HEAD COUNTS

Know exactly who's accounted for before the bus moves.

• Swipe through travelers one at a time, with each name and count-off number clearly displayed • Run head counts across multiple devices with live updates between chaperones • Instantly see who has—and hasn't—been accounted for • Track each bus's best time and make every head count faster

IMPORTANT INFORMATION AT A GLANCE

When you need critical traveler information, you shouldn't have to dig for it.

Allergies, medications, dietary needs, emergency contacts, and other important details are available directly from the roster, helping chaperones find what they need quickly.

WORKS WITHOUT CELL SERVICE

Trips don't always happen where there's a reliable signal.

Essential information—including rosters, schedules, assignments, and medical notes—remains available offline in an encrypted copy on your device. Changes sync when a connection becomes available again.

A FAMILY PORTAL WITHOUT ANOTHER APP

Send families a secure link to complete their part of the trip. No account, password, or app download required.

Families can:

• Add allergies, medications, dietary needs, and emergency contacts • Submit roommate and bus requests • Complete permission information • Review trip details

Organizers can review and approve requests before assignments are finalized.

EVERYTHING YOUR TRIP NEEDS

• Student and traveler rosters • Bus assignments and count-off numbers • Chaperone groups • Room assignments • Shared trip schedules • Calendar subscriptions for families • Trip chat and announcements • Message reporting, blocking, and moderation • Lock Screen access to the current trip event • Barcode-based equipment check-in and check-out • Instrument and first-aid bag tracking • Face ID app locking • AI-assisted itinerary creation • Printable luggage tags and complete trip binder PDFs, printed from the website with the same account

DAY TRIPS ARE COMPLETELY FREE

Run unlimited day trips with unlimited students and chaperones at no cost. Rosters, CSV import and export, live head counts, attendance, bus and group assignments, schedules, chat, and the family portal are all included. No credit card required.

There's no traveler limit on any plan. A ninety-piece band costs the same as a class of nine.

OVERNIGHT AND MULTI-DAY TRIPS

Publishing a trip that includes at least one overnight stay requires a paid plan. You can build the entire trip before purchasing, and nothing you've already set up will be lost.

PRO

One annual plan covers every trip you create and includes:

• Overnight and multi-day trips • AI-assisted itinerary drafts • Printable rosters and luggage tags without a watermark • Additional document storage

Printing is available from the website using the same account.

Trips you're invited to are always free, regardless of your plan. Only the person who creates a trip may need to pay.

Payment is charged to your Apple ID when your purchase is confirmed. Pro renews automatically unless canceled at least 24 hours before the end of the current subscription period. You can manage or cancel your subscription in your App Store account settings.

Terms of Use (EULA): https://www.thetripbinder.com/terms

Privacy Policy: https://www.thetripbinder.com/privacy