Toolbox Vault

Track you tools, assets, inventory, warranties, maintenance, receipts, dealers, and generate PDF or CSV reports instantly! Built for mechanics by a mechanic

Toolbox Vault – Professional Tool Inventory & Asset Management Know what you own. Protect what matters.

Toolbox Vault helps mechanics, technicians, contractors, tradespeople, collectors, and professionals organize, track, maintain, and protect their tools and equipment from anywhere.

Whether you're managing a few valuable tools or an entire collection, Toolbox Vault gives you one secure place to store inventory details, receipts, photos, warranties, maintenance history, reports, and documentation.

When disaster strikes, you'll have the information you need to recover faster. • Complete tool inventory management • Track unlimited categories of tools and equipment • Add Sets/bundles as well as individual items. Attach Expansion sets as well! Think of a socket set, and then buying extra sockets to expand that set, this tracks it all! • Store photos for every item • Record serial numbers, model numbers, and specifications • Organize by locations, vehicles, shops, garages, trailers, or job sites • Create custom categories and subcategories • Search and filter your entire inventory instantly

WARRANTY TRACKING • Track warranty expiration dates • Receive warranty reminders • Store warranty documentation • Keep purchase information attached to every item • Never miss important coverage deadlines

MAINTENANCE MANAGEMENT • Log repairs, inspections, and service history • Track maintenance schedules • Record maintenance notes • Store service records • Receive maintenance reminders • Build a complete maintenance history for every tool

RECEIPTS, PHOTOS & DOCUMENTS • Store receipts digitally • Upload manuals and documentation • Save proof of ownership • Keep important files attached to each item • Access records whenever you need them • Create a complete digital archive of your equipment

SMART ORGANIZATION • Organize tools by location • Organize tools by category • Create custom storage locations • Track where every item belongs • Quickly find missing equipment • Reduce wasted time searching

CHECK-OUT & BORROW TRACKING • Check tools out to employees, coworkers, friends, or family • Track who has what • Monitor due dates • Receive overdue reminders • Maintain complete checkout history • Reduce tool loss and confusion

REPORTING SYSTEM Generate professional reports in seconds.

• Inventory reports • Warranty reports • Maintenance reports • Cost and investment summaries • Location-based reports • Category-based reports • Export-ready documentation • Share reports when needed

INSURANCE & DISASTER RECOVERY When theft, fire, tornadoes, floods, storms, or other disasters occur, documentation becomes critical. Completely track your entire insurance claim process in 1 place! Store all your communications, evidence, documents and reports in 1 place! 1 click button to email a current report to your insurance agent! • Inventory records • Proof of ownership • Purchase receipts • Photos and documentation • Item values and costs • Insurance-related information • Exportable reports

Be prepared before you need it.

SALES & WISHLISTS • Track items for future purchase • Maintain wishlists • Monitor equipment interests • Stay organized when planning upgrades

CUSTOMIZATION Choose the appearance that fits your style. Themes include: • Iron Forge - Orange, Pink, Blue & Green • Steel - - Orange, Pink, Blue & Green • Plain Light - White • Plain Dark - Gunmetal Grey

DESIGNED FOR • Automotive technicians • Mechanics • Contractors • Electricians • Plumbers • HVAC technicians • Welders • Fabricators • Construction professionals • Tradespeople • DIY enthusiasts • Tool collectors • Small business owners

YOUR TOOLS ARE AN INVESTMENT Toolbox Vault helps you organize, maintain, document, and protect the equipment you rely on every day. Know what you own. Stay organized. Protect your investment.