Todo4you Project Management

From idea to done the easy way

Todo4you is project management that stays out of your way. A clean, modern Kanban board with real-time collaboration and everything your team needs to go from idea to done - without the complexity.

KANBAN BOARDS & LIST VIEW Drag and drop tickets across custom status columns. Switch between board view, list view, timeline (Gantt), and calendar view. Define your own workflow per project - Backlog, To Do, In Progress, Review, Done, or whatever fits your team.

REAL-TIME COLLABORATION Every change is instantly visible to your entire team. No refreshing, no waiting. Invite team members by email and assign roles: Viewer, Contributor, Editor, or Manager.

RICH TICKET MANAGEMENT Each ticket supports titles, descriptions with Markdown, types (feature/bug/release), priority levels, deadlines, assignees, color-coded tags, checklists, file attachments, blockers, and sub-tasks. Everything you need, nothing you don't.

TIME TRACKING Start and stop timers directly on tickets, pause and resume, or add time manually. See per-user breakdowns and track your team's time investment per project.

DIRECT MESSAGING Chat with your teammates in real time, right inside the app. Share images and stay in sync without switching to another tool.

PUSH NOTIFICATIONS Never miss an update. Get notified about new comments, mentions, ticket changes, and chat messages - even when the app is in the background.

AUTOMATIONS Set up rules that work for you: auto-assign tickets by tag, clear assignees when done, get deadline reminders, stale ticket alerts, daily or weekly digests, and more.

INTEGRATIONS Connect with the tools you already use:

• Slack - one-click setup with slash commands
• Telegram - notifications to groups, channels, or private chats
• GitHub, GitLab, Bitbucket, Gitea - link commits, branches, and pull requests
• Webhooks - connect to n8n, Zapier, or your own services
• REST API - full programmatic access
• Homey - smart home automation triggers

AI-POWERED FEATURES (BETA)

• AI Ticket Writer: describe what you need in plain language, AI generates a structured ticket
• Email to Ticket: upload .eml files and let AI convert them into actionable tickets

IMPORT YOUR DATA Migrate from Trello, Jira, Azure DevOps, Asana, Monday.com, ClickUp, Notion, Linear, Smartsheet, or Microsoft Planner with automatic status mapping.

DASHBOARD WIDGETS Customize your personal dashboard with drag-and-drop widgets: My Tasks, Overdue Tickets, Recent Activity, Time Tracked Today, Team Workload, Velocity Chart, and Activity Heatmap.

ESTIMATION & VELOCITY Assign ticket points or estimated hours. Track your team's velocity week over week and see projected completion timelines.

SECURE BY DEFAULT Two-factor authentication (TOTP and email codes), WebAuthn passkey support, and role-based permissions. Your data is hosted in Germany and we are fully GDPR compliant. Todo4you is a Dutch company - your data is protected by Dutch and EU law.

AVAILABLE EVERYWHERE Use Todo4you on the web, iOS, iPadOS, and macOS. Your data syncs in real time across all your devices.

Terms of Use (EULA): https://www.todo4you.com/terms Privacy Policy: https://www.todo4you.com/privacy