EventSync: Day-Of Coordinator

EventSync is the wedding coordination app for couples, professional planners, and venue teams who need the plan to work on the actual wedding day.

Most wedding apps stop at the checklist. EventSync helps you plan the wedding, hand off the day, and keep the right people focused when the timeline starts moving.

THE DAY-OF COCKPIT When the wedding starts, EventSync opens the Cockpit - a live command view built to keep the day on track. See what's happening now, what's next, and whether the day is ahead or behind.

With one tap, leads can mark moments complete, start the next block, send broadcasts, and manage change requests. If the day falls behind, patent-pending Smart Ripple can help recover time by using buffers, shortening flexible blocks, and notifying the affected team.

VENUE LEAD MODE EventSync now supports venue-focused coordination for venue coordinators, venue ops leads, and venue staff.

Venue teams can use role-focused planning views for:

• Venue Readiness
• Load-In Prep
• Rooms & Flips
• BEO-Lite aggregate service details
• Venue Staff readiness
• Incidents and change requests

BEO-Lite is designed for handoff and execution, not private guest records. It keeps meal, bar, kitchen, timing, and service summaries aggregate-only so venue and catering teams can coordinate without exposing guest-private details.

PLANNING FOR COUPLES AND PLANNERS Build the wedding from the ground up:

Budget Tracker - Set your budget, track spending by category, and stay on target.

Guest List Manager - Add guests, track RSVPs, meal choices, and seating.

Vendor Contacts - Keep vendor details, contracts, and notes in one place.

Planning Checklist - Follow a guided checklist or build your own.

Timeline Builder - Create a detailed day-of timeline with assignments, buffers, and notes.

ONE APP, EVERY ROLE Every team member opens EventSync, and the content adapts to their role:

Lead and Planner - see the full day, manage the timeline, send broadcasts, and approve changes.

Venue Coordinator and Venue Ops Lead - focus on load-in, room readiness, BEO-Lite, staff coverage, and incidents.

Photographer and Videographer - see shot lists and coverage queues.

DJ - see music cues and announcements.

Couples and planning viewers - stay informed without needing to manage every operational detail.

REAL-TIME TEAM SYNC Send broadcasts to the whole team or specific roles. Receive change requests and approve or decline with one tap. Planning Viewer access gives parents, couples, or clients visibility without editing.

NEXT-UP ALERTS Get a heads-up before each block so nobody misses their cue. Toggle alerts on or off per event.

MULTI-EVENT FOR PROS Working on more than one wedding? Switch between weddings without losing context. Premium planners get the full multi-event view from the Home screen.

EXPORT AND SHARE Generate PDF reports for timelines, guest lists, budgets, and vendors. Export planning data as CSV.

PLANS Free - Full planning suite for one event. Wedding Pass - One-time purchase that unlocks day-of coordination for a single wedding. Pro Quarterly - Auto-renewing subscription with day-of coordination, team collaboration, and multi-event management billed every 3 months. Pro Annual - Auto-renewing subscription with the same Pro access billed yearly.

Subscription terms: Pro Quarterly renews every 3 months and Pro Annual renews yearly unless canceled in your store account subscription settings at least 24 hours before renewal. Payment is charged to the store account you use at confirmation of purchase.

Terms of Use (EULA): https://geteventsync.app/terms Privacy Policy: https://geteventsync.app/privacy

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Whether you are a couple coordinating your own day, a planner running multiple weddings, or a venue team managing setup and service handoff, EventSync helps the plan stay clear when it matters most.