HFM ProTracker

WHY HFM PROTRACKER? Because your career deserves better than a spreadsheet named: Hours_Final_Final_V3_ActuallyFinal.xlsx

HFM ProTracker was built by a therapist and supervisor who was tired of chasing spreadsheets, hunting through emails, and scrambling to find supervision records right before quarterlies are due - or scrambling to pull everything together when it's finally time to apply for a designation upgrade.

Whether you're a student, provisional therapist, registered clinician, supervisor, or coach, HFM ProTracker helps you track your professional journey from day one to retirement.

Keep your professional hours, lifetime hours, supervision, continuing education, certificates, and supporting documentation organized in one secure, easy-to-use platform.

No more sticky notes. No more mystery spreadsheets. No more "Where did I save that?"

FEATURES • Professional Hour Tracking Track direct client contact hours, indirect hours, documentation time, practicum hours, volunteer work, supervision hours, and more.

• Continuing Education Tracking Keep track of workshops, trainings, conferences, and professional development activities all in one place.

• Lifetime Hour Tracking Keep a running record of your lifetime hours - exactly what you'll need on hand when it's time to renew or apply to a college or association, no digging through old files or spreadsheets to piece it together.

• Supporting Documentation Upload and store certificates, evaluations, and supervision sign-offs alongside your tracked hours for easy reference.

• Licensing & Insurance Tracking Store your registration/license details, liability insurance, and designation renewal dates in one place - with dashboard alerts so you always know what's coming up before it lapses.

• Quarterly Reporting & Direct Sign-Off Generate your quarterly report, get it signed off by your supervisor, and send it straight to your association or college - all without transcribing hours into a document the night before it's due.

• Supervisor Tools Manage all your supervisees from one dashboard - review and approve quarterly submissions, request changes with in-app comments, track PDA audit progress for CPCA supervisees, and see at a glance when their last supervision session was. Keep contract signing dates on record and know exactly when licenses and liability insurance are coming up for renewal. Connect instantly via a shared invite code, no manual account matching required.

• Built for Helping Professionals Created specifically for therapists, counsellors, psychologists, coaches, social workers, and helping professionals who would rather spend their time helping people than wrestling with spreadsheets.

WHO IT'S FOR • Practicum Students • Provisional Therapists • Registered Therapists • Clinical Counsellors • Psychologists • Social Workers • Supervisors • Coaches • Helping Professionals

Less paperwork. Less stress. More confidence.

Built by helping professionals, for helping professionals. Developed by HFM TheraHive.

Don't see your association or college listed? Let us know - we're adding more all the time.

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