Toi 'n' Moi® Rota Management

Rota scheduling built for UK employment law — annual leave records, right to work and DVLA licence checks, reasonable adjustments and Skills for Care export.

Elevate Your Institutional Efficiency with Toi 'n' Moi® Rota Management.

Toi 'n' Moi® Rota Management is the premium scheduling solution designed specifically for the complex needs of healthcare facilities and nursing homes. We bridge the gap between employee availability and service user requirements, ensuring your staff-to-client ratios are always optimized and your operation remains compliant.

Powerful Features for Modern Administrators:

Smart Rota Management: Build complex weekly or monthly schedules with an intuitive, drag-and-drop interface. Healthcare Focus: Manage "Service Users" (clients) and matching staff assignments to ensure personalized care. Compliance Centre: A single screen for shift-offer notice, cancellation register, guaranteed-hours assessments and Working Time 48-hour averages — the evidence you'd show an inspector, recorded automatically as you use the app. Pre-Publish Checks: Publishing a rota runs short-notice and 48-hour working time checks first, and tells you what it found before anything goes out to your team. CQC Inspection Report: Export an inspection-ready report for any date range - DBS and training expiry, staffing coverage from approved timesheets, notice and cancellation records, and handover activity - framed against Regulation 12 and Regulation 18. Not a CQC-accredited product; it organises your own records for you to check. Key Worker Continuity: Name a key worker for each client, and automatic rota generation prefers that person for their shifts, ranked above general continuity. Open Shifts: Offer an unfilled published shift to your team straight from the rota, and let carers claim it in Rota Sync on a first-come basis. Handover Notes: Log shift handovers per client with photos, follow-up actions and a full edit history, so nothing is silently changed. Optional AI Summaries: Summarise a period of handover notes, or a single shift, when an administrator chooses to switch it on. Note content is sent to Google's Gemini API, and every summary is clearly labelled as AI-generated and never replaces the care record. Timesheets & Pay: Compare scheduled against actual hours for each pay period, approve them, and build pay records from what you approve. Attendance: See when staff checked in and out from the free Toi 'n' Moi® Rota Sync companion app, and whether they were on site. Shift Checklists: Build task lists for your shift types — optionally per client — for carers to complete in Rota Sync. Dual Holiday Pay: Value annual leave both by the Harpur Trust 52-week average and by contracted hours, and record which method you applied. Dynamic Availability: Track staff availability in real-time, reducing scheduling conflicts and manual errors. Bulk Upload Capabilities: Switch from spreadsheets to our digital platform in seconds with Excel-based bulk importing for employees. Payroll & Reporting: Generate one-click reports for payroll processing, including total hours, shift counts, and employee performance metrics. Professional PDF Exports: Create beautiful, landscape-oriented PDF rotas ready for printing or digital distribution, complete with institutional branding and manager signatures. Subscription & Billing: See your plan, staff count against your limit and renewal date, and manage everything from inside the app. Cloud-First Performance: Real-time data synchronization ensures that your managers, staff, and administrators are always viewing the most up-to-date schedule.

Not ready to sign up? Tap "Try the Demo Account" on the sign-in screen to explore a fully set-up organisation. No sign-up, no card.

Why Choose Toi 'n' Moi Rota Management? In high-pressure medical environments, communication is everything. Toi 'n' Moi® reduces administrative overhead, allowing you to focus on what matters most: providing exceptional care.

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