TollSpot Fleet Assistant

Keep vehicles documented, maintained, and road-ready with mobile tasks, telematics, document capture, and toll charge management from TollSpot.

Fleet Assistant is the official companion app for the TollSpot fleet platform. Built for fleet operators and rental teams, it turns your iPhone and iPad into a fast, reliable tool for capturing vehicles, documents, and toll activity in the field — even when you're offline.

SCAN INSTEAD OF TYPE Use your camera to capture vehicle details in seconds, no manual entry: • VINs — decoded automatically into year, make, and model • License plates (front and back) • Toll transponders • GPS tracker serial numbers • Fleet asset-tag / unit-number barcodes

CAPTURE PHOTO PROOF — VERIFY EVERY DETAIL Every scan can be backed by a photo, so the record isn't just data — it's documented. Snap the plate, transponder, and asset tag as you go, then confirm at a glance that what's stored matches what's physically on the vehicle. No more guessing whether a plate or transponder number was mistyped — the photo is right there to check against.

MANAGE YOUR FLEET, ONLINE OR OFF • Add, edit, and organize every vehicle in your fleet • Work fully offline — changes are saved on device and sync automatically when you're back online • Powerful search across make, model, VIN, plate, transponder, unit number, and more • Keep a running maintenance history with receipts • View live vehicle location and telematics at a glance

CAPTURE VIOLATION DOCUMENTS • Photograph multi-page citations, violations, and receipts • Pages are stitched into a single PDF and uploaded securely • Review extracted violation details — plate, date, amount, and issuer

STAY ON TOP OF THE WORK • Create and assign tasks — maintenance, inspections, registration and insurance renewals, cleaning, and more • Link tasks to a specific vehicle, set priority, due dates, and mileage • Filter by Overdue, Blocked, In Progress, and Due Soon, or see just the tasks assigned to you • Get automatic reminders as due dates and mileage approach

RENTALS, TOLLS, AND BILLING • Browse reservations with driver, vehicle, and schedule details • Create new reservations and assign vehicles • Review toll charges across your fleet • Track driver invoices and filter by status

BUILT FOR THE FIELD • Sign in securely with Face ID or Touch ID • Optimized for both iPhone and iPad, including multi-column layouts on larger screens • Your data stays in sync with your TollSpot server

Fleet Assistant requires an active TollSpot account. If your organization isn't on TollSpot yet, visit tollspot.app to get started.