DokuAI – Site Documentation

Site Diary & snag list with AI for tradespeople. Photo + voice : finished report. AR measurements in photos, signature in PDF, letterhead. Stop typing after hours.

Your AI-powered Site Documentation & Snag List app.

You get back from site and still have to write reports. Sort through photos, decipher notes, type everything into a document. Two hours at the desk after eight hours of work.

DokuAI takes care of that. Snap a photo, say what you see – AI turns it into a finished report in seconds. With timestamps, GPS location, photo descriptions and clear structure. Done. Go home.

EVERY TRADESMAN KNOWS THIS PROBLEM

– Writing daily reports at night instead of being with your family – Tape measure in one hand, phone in the other, typing measurements into the report by hand – Site photos on your phone that nobody can match anymore – Typing up illegible notes from the clipboard – Clients ask questions and you can't find the site documentation – Missing defect reports when a snag list comes back

HOW DOKUAI SOLVES IT

Record a quick voice memo on site and take photos – even in noisy environments thanks to noise cancellation. DokuAI transcribes everything, matches photos to sections, structures the field report and delivers a finished document. Edit, sign, export as PDF. Share via WhatsApp, email or straight to the cloud.

LETTERHEAD & SIGNATURES

Enter your company details once – your letterhead with logo appears automatically on every report. Sign reports right on the screen, even with multiple people. Perfect for snagging lists and building surveys where multiple parties need to sign off. No printer, no scanner, no detour.

PHOTO DOCUMENTATION WITH ANNOTATIONS

Draw directly on photos to mark defects, damage or details. An arrow to the crack, a circle around the damp spot – your client sees exactly what you mean. The original photo stays untouched. Professional damage documentation in seconds.

AR MEASUREMENTS IN PHOTOS (NEW)

Measure doors, wall lengths, windows or cracks right inside the photo. Tap two points – the distance is drawn as a line on the image and ends up in the report. On LiDAR Pro devices (iPhone 12 Pro+, iPad Pro from 2020) accurate to ±0.5 cm, standard iPhones ±2–8 cm. Height × Width × Depth as three measurements on the same object. Numbers are baked into the PDF – the recipient just sees a regular photo with values on it. Leave the tape measure at home.

AUTO-CLASSIFY DEFECTS

AI detects defects in your photos and classifies them by severity. With actionable recommendations you know instantly what needs fixing first – whether for the snag list or the completion report.

EVERY REPORT AUTOMATICALLY INCLUDES

– Structured sections with clear organisation – Summary at a glance – Timestamp and GPS location data – Photos with matching descriptions – Defect classification with recommendations – Digital signatures (as many as needed) – Your letterhead with company logo – Annotations directly on photos – AR measurements baked into photos (LiDAR ±0.5 cm)

BUILT FOR TRADESMEN

– Electricians documenting installations – Painters recording damage before starting work – Plumbers who need to log maintenance – Facility managers documenting walkthroughs – Site managers who need daily site reports and site documentation – Dilapidation surveys and handover reports – Anyone who needs fast, clean field documentation

MORE FEATURES

– Report editor with text formatting (bold, italic, lists, colours) – Dictate in any language, get your report translated into 15 target languages – Real-time processing status updates – Offline detection with automatic retry – 365-day retention – then deleted automatically – Interactive tutorial for getting started – GDPR compliant, local data storage

No complicated system. No training. No setting up teams and projects. Just start and let AI handle the paperwork.

DokuAI is the tool that gives you your evening back.

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Imprint: https://dokuai.app/imprint/