Sports Club Management software specifically for Grassroots clubs

GRASSROOTS360 — FULL DESCRIPTION

What Is Grassroots360?

Grassroots360 is a mobile-first club management platform for grassroots sports organisations — primarily youth football clubs. It connects coaches, parents/guardians, and club administrators in a single app, replacing the fragmented mix of WhatsApp groups, spreadsheets, and cash collections most clubs rely on.

The platform has two parts: a cloud-based web portal for administrators, and a native mobile app that coaches and parents use day-to-day.

The Problem It Solves

Running a grassroots club is administratively demanding — dozens of teams, hundreds of players, and hundreds of parents, all coordinated by unpaid volunteers. Without a dedicated platform, clubs face:

• Hours spent chasing availability by message and email
• Player medical data in spreadsheets coaches can't access at the touchline
• Subscription and sign-on fees tracked manually, payments missed
• Health and consent data stored informally, creating GDPR exposure
• Parents disengaging because information is scattered across channels

Grassroots360 replaces this fragmentation with one platform for everyone.

Who Uses It?

PARENTS & GUARDIANS — confirm event availability in a couple of taps, register players (including health and medical info), pay club subscriptions and sign-on fees, vote on polls, and read club news.

COACHES — create and schedule events, view real-time availability from parents, manage team rosters with health flags visible, run polls, submit expense claims with receipt photos, and access club documents.

Key Features

• Event & availability management — coaches create events once; parents respond in the app. No chasing.
• Player registration & health records — medical history, dietary needs, and medication stored securely and accessible to coaches.
• Payments & subscriptions — recurring subs and one-off sign-on fees with per-player payment status tracking.
• Polls — team or whole-club polls including quick "Player of the Match" votes.
• Expense management — claims submitted with receipt photos, tracked through approval to payment.
• Document library — policies, forms, and resources in a folder hierarchy, always up to date.
• Push notifications & news — parents stay informed without relying on group chats.
• Role-based access — the app adapts automatically; coaches see their full toolkit, parents see what's relevant to their child.

Why It Is Needed

Volunteer coaches and club officials give enormous amounts of time to keep grassroots sport running. That time should go into coaching, not admin. Grassroots360 professionalises club management without requiring professional-club resources — putting the right information in front of the right person at the right time, so coaches can coach, parents stay engaged, and clubs run efficiently and compliantly.