The Smart Coach

The Smart Coach is the all-in-one practice management app built for coaches, therapists, counselors, and independent practitioners. Run your entire practice from your iPhone, iPad, or Mac — no account required, no data collection, and everything syncs securely through your private iCloud.

MANAGE YOUR CLIENTS Create detailed client profiles with contact information, photos, and notes. Reach clients instantly via phone, SMS, WhatsApp, or email. Track advance payments, attach documents, and monitor each client's financial summary at a glance. Import existing contacts from your address book in one tap.

TRACK SESSIONS WITH SMART KEYWORDS Log every session with custom types, pricing, and detailed notes. Use #hashtags to categorize topics and track themes across sessions — keywords highlight in real time as you type. Export individual session notes or bulk export all sessions to beautifully formatted PDFs.

ORGANIZE WORKSHOPS Manage group workshops with participant lists, notes, expenses, appointments, and file attachments. Track earnings per workshop and keep everything organized in one place.

PROFESSIONAL INVOICING & BILLING Create polished invoices with auto-incrementing numbers, discounts, and tax/VAT calculations. Track partial payments with multiple receipts. Generate and share Standard Invoices, Tax/VAT Invoices, Receipts, and Advance Payment Receipts as branded PDFs — all featuring your practice logo and details.

EXPENSE TRACKING Record expenses with categories, receipt images, and paid/unpaid status. Link expenses to specific clients or workshops for accurate profit tracking.

APPOINTMENT SCHEDULING Schedule appointments with time zones, repeat options, and calendar sync. View upcoming appointments on your dashboard and send reminders to clients via SMS or WhatsApp with one tap.

POWERFUL REPORTS & ANALYTICS Six comprehensive report types: Revenue, Profit, Expenses, Activity, Clients, and VAT Export. Interactive charts with period filtering, client filtering, and custom date ranges. Export every report to PDF for your records or your accountant.

CLIENT ONBOARDING Create a professional onboarding document template covering your agreement, session format, fees, and confidentiality policy. Personalize it per client and export as a branded PDF with a signature field.

GLOBAL SEARCH Find anything instantly. Search across clients, workshops, sessions, notes, expenses, and appointments from one search bar.

SMART NOTIFICATIONS Morning briefings summarize your day ahead. Evening reminders prepare you for tomorrow's appointments. Weekly alerts keep you on top of overdue payments.

HOME SCREEN WIDGET See your monthly profit, revenue, and expenses at a glance without opening the app.

YOUR DATA, YOUR PRIVACY No account required. No third-party servers. Zero data collection. Your data is stored only in your private iCloud and syncs automatically across all your devices. Works fully offline.

WORKS EVERYWHERE Designed for iPhone, iPad, and Mac. The Smart Coach adapts to every screen with a sidebar on iPad and Mac, and a familiar tab bar on iPhone.

Go Premium to unlock unlimited clients, unlimited workshops, and seamless sync across all your devices.

Price may vary per location. Subscriptions will be charged to your iTunes account using your preferred payment method. Your Subscription will automatically renew unless cancelled at least 24 hours before the end of the current period. Manage your subscription in the AppStore under subscriptions.

Privacy policy: https://www.zaatarlabs.com/privacy-policy Terms of use: https://www.zaatarlabs.com/terms