Smart Coach: Practice Manager

New in 4.0: ask Siri about your day, get a Client Brief before every session, and ask your Practice Assistant anything — by Apple Intelligence, never anyone else.

The Smart Coach is the all-in-one practice management app built for coaches, therapists, counselors, and independent practitioners. Run your entire practice from your iPhone, iPad, or Mac — no account required, no data collection, and everything syncs securely through your private iCloud.

APPLE INTELLIGENCE, KEPT BETWEEN YOU AND APPLE A Client Brief before every session: recurring themes, open threads, what is still owed. A Practice Assistant that answers questions from your own records — who owes you money, what you have not invoiced. Both by Apple Intelligence — on your device or on Apple's Private Cloud Compute, never anyone else. Receipt scanning reads on your device. Needs an Apple Intelligence-capable device on iOS 26 or later.

MANAGE YOUR CLIENTS Detailed client profiles with contact details, photos and notes. Reach clients via phone, SMS, WhatsApp or email. Track advance payments, attach documents, see each client's financial summary at a glance, and import contacts in one tap.

TRACK SESSIONS WITH SMART KEYWORDS Log every session with custom types, pricing and notes. #hashtags track themes across sessions and highlight as you type. Export one session's notes or all of them as formatted PDFs.

ORGANIZE WORKSHOPS Manage group workshops with participant lists, notes, expenses, appointments, and file attachments. Track earnings per workshop and keep everything organized in one place.

PROFESSIONAL INVOICING & BILLING Polished invoices with auto-incrementing numbers, discounts and tax/VAT. Track partial payments with multiple receipts. Share Standard and Tax/VAT Invoices, Receipts and Advance Payment Receipts as branded PDFs with your practice logo.

EXPENSE TRACKING Record expenses with categories, receipt images, and paid/unpaid status. Link expenses to specific clients or workshops for accurate profit tracking.

APPOINTMENT SCHEDULING Appointments with time zones, repeats and calendar sync. See what's coming on the dashboard and send SMS or WhatsApp reminders in one tap.

POWERFUL REPORTS & ANALYTICS Six report types: Revenue, Profit, Expenses, Activity, Clients and VAT Export. Interactive charts with period, client and custom date filters. Export every report to PDF for your accountant.

CLIENT ONBOARDING Create a professional onboarding document template covering your agreement, session format, fees, and confidentiality policy. Personalize it per client and export as a branded PDF with a signature field.

GLOBAL SEARCH Search clients, workshops, sessions, notes, expenses and appointments from one bar.

SMART NOTIFICATIONS Morning briefings summarize your day ahead. Evening reminders prepare you for tomorrow's appointments. Weekly alerts keep you on top of overdue payments.

HOME SCREEN WIDGET See your monthly profit, revenue, and expenses at a glance without opening the app.

YOUR DATA, YOUR PRIVACY No account required. No third-party servers. Zero data collection. Your data is stored only in your private iCloud and syncs automatically across all your devices. Everything but the Apple Intelligence features works offline.

WORKS EVERYWHERE Designed for iPhone, iPad, and Mac. The Smart Coach adapts to every screen with a sidebar on iPad and Mac, and a familiar tab bar on iPhone.

PLANS The free plan includes 2 clients with unlimited sessions, appointments, expenses and reports. Premium (sold as "All Access") unlocks unlimited clients and unlimited workshops on every device: $2.99/month, $29.99/year, or $79.99 once for Lifetime (USD; storefronts differ). Cancel subscriptions anytime; Lifetime never renews.

Payment is charged to your Apple Account at purchase. Subscriptions renew automatically unless cancelled at least 24 hours before the end of the current period. Manage or cancel in your Apple Account settings under Subscriptions.

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