スマ旅費 - 出張記録と旅費日当

Sma Travel Expenses is a cloud-based "business trip record and travel expense allowance" service for small and medium-sized enterprises (SMEs) with 3 to 30 employees.

From automatic GPS-based travel tracking and AI-OCR receipt recognition to automatic daily allowance calculation and automatic monthly settlement generation,
it streamlines all administrative tasks related to business trips in a seamless manner.

■ Recommended for companies that:
・Have frequent business trips and spend a lot of time on monthly settlement procedures
・Want to implement a travel expense allowance system to optimize social insurance contributions
・Are looking for a simple, user-friendly expense settlement tool for employees
・Want to maintain records that are robust enough for tax audits

■ Main Features
1. Automatic Business Trip Recording with GPS

Automatically detects movement using the smartphone's GPS. Analyzes distance from headquarters and duration of stay to determine the start and end of business trips.
Manual input is virtually eliminated.

A unique state-driven algorithm keeps battery consumption to approximately 1% per day.

2. AI-OCR Automatically Inputs Information by Simply Taking a Photo of a Receipt

When you take a photo of a receipt, the system automatically extracts the amount, date, store name, and qualified invoice registration number (T-number).

It automatically links this information to the relevant business trip.

Compliant with the Electronic Bookkeeping Law and Invoice System,

it automatically stores data for 5 years.

3. Automatic Calculation of Daily Allowances and Accommodation Expenses, and Automatic Generation of Expense Reports

Daily allowances are automatically calculated based on a combination of job title, distance, and special region.
End-of-month expense reports are automatically generated as PDFs,

and can be directly provided to your tax accountant.

4. Multi-Stage Approval Flow

Supports multiple approval steps, such as Applicant → Supervisor → Accounting.
Partial approval and rejection are possible.

Comment and notification functions allow for complete internal communication.

5. Reduce Tax Risk with Anomaly Detection

The AI ​​automatically detects duplicate applications, unusual business trips on holidays, and exceeding regulations,

and warns approvers in advance.

6. Social Insurance and Labor Consultant Partner Assists in Creating Travel Expense Regulations

Our 8-step online consultation process creates travel expense regulations perfectly suited to your company.

The basis for daily allowances is finalized under the supervision of a social insurance and labor consultant.

7. All Changes are Saved as History

All changes to travel expense regulations, employee master data, applications, and approvals are recorded,

allowing for immediate presentation of who changed what and when during a tax audit.

■ Pricing Plans
• Small-scale plan (up to 10 users): ¥9,800/month (excluding tax)
• Standard plan (up to 30 users): ¥19,800/month (excluding tax)
• This service is eligible for IT implementation subsidies (utilizing this can reduce the actual cost in the first year).

■ Implementation in 3 Steps
1. Create travel expense regulations through an online consultation with a social insurance and labor consultant (approx. 30 minutes)
2. Register employees via the management screen or CSV (approx. 10 minutes)
3. Employees start work using the smartphone app and submit applications with one tap at the end of the month.

■ Frequently Asked Questions
Q. Can I explain this during a tax audit?
A. Because all travel expense regulations, application history, and approval history are saved, it is easy to organize the information needed for explanation.

Q. Is battery consumption high?
A. Because the high-precision GPS is only activated when movement is detected, it is limited to about 1% per day.


Q. Can I switch from my existing expense management software?
A. Supports CSV import of employee information and CSV export of monthly expense data.
It can also be integrated with accounting software such as freee and Money Forward.

■ Before Use
・A contract with the operating company is required to use this application.
・For free consultation and quotes, please contact us via the official website: https://smaryohi.com

Operated by: boice Co., Ltd.
Official Website: https://smaryohi.com
Contact: support@uboice.com