Gear Grotto

Gear Grotto: Storage catalogue and inventory, built for the field

Gear Grotto is an offline-first app for cataloguing storage and managing inventory. Whether you run a wedding hire business, coordinate live events, or manage a warehouse, you can map where everything lives, pack it out, lend it out, and bring it back—even with no signal.
Built for teams on the move
• Wedding & event planners: Catalogue décor, linens, florals and AV. Build packing lists per venue or couple. Step-by-step setup tutorials for your crew.
• Party & equipment rental: Track what’s out, when it’s due back, and optional rental fees. Scan QR codes to check items in and out on site.
• Production & staging: Furniture kits for structures (arches, staging, signage). Attach build manuals and run through tutorials offline backstage.
• Warehouses & ops: Units, bays, shelves and floor zones. Containers, condition checks, expiry and restock in one place.
What you can do
• Storage hierarchy: Organise by units → bays → shelves or floor zones
• Containers & furniture kits: Boxes plus structure containers for event builds
• Items & QR codes: Attach QR codes for instant scan and lookup from the app-wide scanner
• Borrowing & returns: Create borrow sessions, set due dates, scan to lend and return; track what’s still out
• Rental tracking: Optional per-item pricing, fees and extensions for hire businesses
• Condition tracking: Mark items OK, damaged, broken or missing
• Expiry & restock: Set expiry dates and par levels with configurable warnings
• Build manuals: Attach PDFs and notes to items; view offline
• Tutorials: Step-by-step guides with photos, required items and linked manuals
• Packing lists: Filter by category or tag and tick off items as you pack
• Inventory check: Work through condition, expiry and restock in dedicated tabs
• Receipt import: Snap a receipt and bulk-add items to your catalogue
• AI suggestions: Analyse item photos to suggest names, categories and details (review before saving)
• Search & filters: Find anything quickly with full search and filters
• Categories & tags: Group gear your way for packing and reporting
• Photos: Capture and attach photos to items and containers
• Team access: Invite users to your organisation with admin or member roles

Offline-first
All data lives on your device first. Add and edit items without internet; changes sync to the cloud when you’re back online. No need to wait for a connection to keep working.