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A gate pass management system automates the entire material gate pass management process in an organization. Materials may include items that are to be sent or received - they could be returnable, non-returnable.
A regular manual material gate pass process involves cumbersome paperwork and time-consuming processes, with delays and errors being the norm.
A gate pass management system eliminates the challenges posed by paper passes. Day-to-day issues include lack of effective tracking from beginning to end, no usable material data, lack of transparency or information sharing between people and departments involved in the gate pass process, etc.
With a material gate pass management system, you can efficiently and effectively track any number of material in real-time. In this blog, we discuss the many advantages of a material gate pass management system.
A material gate pass management system is a digital solution that automates the entire gate pass process. The system does not involve the use of paper. All gate pass requests are raised on the system. Even approvals can be done with a click on the phone.
Different types of materials require different levels of approving authorities before they can be moved from one place to another. A material gate pass management system is a flexible system. It allows you to add or remove any levels of approving authorities as per requirement.
In a material gate pass management system, no manual signature is involved for the approval of any pass. An approver can approve a pass from anywhere in the world. This is one of the significant advantages of a material gate pass management system. The process doesn’t get stuck because of a person’s physical unavailability.
In any organization, gate passes need to be created for different kinds of items. Some of the items might be critical, and some of them might need physical checks before being approved. In a material gate pass management system, an approver can check the images of an item on the system before approving the gate pass. This greatly reduces the time taken in the gate pass approval process.
There are mainly two types of gate passes - RGP and NRGP. A material gate pass management system helps track both RGPs and NRGPs. However, depending on the unique needs of an organization or a material category, any type of material gate pass can be created for any purpose. For example, processes can be quickened for transferable materials in a material gate pass management system.
A paper-based manual gate pass is a highly time-consuming process. From raising a request to getting it approved by the relevant authorities to dispatch, the paper-based gate pass involves a lot of dependency. In a material gate pass management system, the relevant person is notified with the necessary information for the appropriate action. It eliminates issues such as delay due to absence of approver, loss or misplacement of passes, error in details entered, etc. In the case of returnable goods, the relevant person is notified if the items do not return on the due dates. In such a case, accordingly, necessary and timely action can be taken.
In a cloud and mobile-based system, you can track any details related to the material on your phone, anytime and anywhere.