Downbeat Touring

Tour management is busy work. Emails, spreadsheets, group texts, confirmations scattered everywhere — and you're doing it all between other jobs and on the go. Downbeat automates the data entry, builds your day sheets, and keeps your whole team on the same page so you can focus on the actual gig.

ADVANCING MADE SIMPLE

Collect and organize every detail for every show: venue contacts, production specs, hospitality, parking, load-in info, WiFi, catering menus, and more. All structured, all searchable, all shareable with your team the moment you enter it. When you return to a venue, Downbeat remembers what you learned last time.

DAY SHEETS THAT BUILD THEMSELVES

Your daily itinerary — drives, flights, load-in, soundcheck, doors, show, lodging, meals, events — all on one page with accurate times in the correct local timezone. Smart timezone handling means you stop doing mental math when the tour crosses time zones. Weather forecasts are right there so you know if the outdoor load-in is about to get interesting.

FORWARD YOUR EMAILS, LET AI DO THE REST

Forward advance emails, hotel confirmations, and flight itineraries to your Downbeat address. The AI extracts venue details, flight numbers, hotel info, and confirmation codes — then drops everything into the right fields on the right date. Review it, approve it, move on.

ROADIE — YOUR AI TOUR ASSISTANT

Roadie is a conversational AI built specifically for touring. Ask it to pull up tomorrow's schedule, add someone to the guest list, update a setlist, or summarize that advance email you just forwarded. It knows touring shorthand, understands your data, and can read or write across your entire tour. Think of it as the intern who actually knows what "doors" means.

GUEST LISTS AND SETLISTS

Manage guest lists per show with plus-ones, ticket types, and notes. Build and reorder setlists with drag-and-drop. Paste in a setlist from a text message and Roadie will parse it for you.

MEAL ORDERING AND DIETARY TRACKING

Collect meal orders from your team with dietary preferences and deadlines. Push notifications remind everyone before the cutoff so you stop chasing people down.

ROOMING LISTS

Drag-and-drop room assignments synced to your lodging. Everyone sees their room number on the day sheet. Assignments carry forward when the hotel stays the same across dates.

FLIGHT TRACKING

Flight delay and gate change notifications keep you ahead of airport chaos. Flight details import automatically from forwarded confirmation emails.

DOCUMENTS IN ONE PLACE

Stage plots, riders, input lists, catering menus, parking maps — upload them or let the email importer grab them from attachments. Everything lives with the show it belongs to. Details are extracted and filled in to the advance.

TEAM ACCESS

Everyone on the tour sees the same data. Managers control what gets entered. Band and crew members see their day sheets, schedules, room assignments, and meal options without the clutter.

PRICING

Try Downbeat free for 60 days — no credit card required. After that, per-artist subscriptions start at $19/month. Plans scale with your operation: Van ($19/mo), Bus ($29/mo), and Multi-Bus ($59/mo), with annual billing discounts up to 50% available.

Stop duct-taping your tour together with email threads and spreadsheets. Put it in Downbeat.