Van Leeuwen Portaal

Manage work orders, logbooks, and maintenance reminders in one system.
With our smart software, you can automate the entire process from planning to administration — specifically designed for F-gas companies and refrigeration installers.

✅ Work orders managed digitally
Create, send, and process work orders completely digitally. Technicians enter all the data on-site: customer information, installation and serial numbers, test results, and signatures.
Each work order is automatically linked to the correct installation and saved as a professional PDF document, including a QR code and date stamp.

📘 Automatic logbooks per installation
Each installation has its own digital logbook that is updated automatically.
All actions — from gas movements and leak reports to measurements and repair actions — are recorded in accordance with the BRL-100 guideline.
The system automatically calculates the current inventory, explained and unexplained differences, and automatically generates the annual logbook PDF.

📅 Hassle-free maintenance reminders
Set maintenance intervals and let the system automatically send reminder emails to customers.
Each email is dynamically populated with customer details, contract information, and scheduled maintenance dates—professionally formatted in your corporate style.

♻️ Complete F-gas accounting
The system automatically tracks all gas movements: added, recovered, and removed refrigerants, including CO₂ equivalent calculations per gas and per year.
This way, you effortlessly comply with legal registration requirements and always have insight into inventory, balance, and environmental impact.

🤝 Efficient customer contact
Customers receive clear maintenance reminders, work order PDFs, and logbook reports by email, fully automated.
This keeps communication professional, fast, and error-free—without any additional administrative steps.