訪問介護記録

Home Care Records is a record-keeping app for businesses providing home care and home bathing services. It allows you to manage everything from scheduling visits to on-site record entry and PDF output of forms for submission to municipalities, all in one app. It reduces the time spent on paper records and duplicate data entry on computers, and facilitates smooth information sharing between office and field staff. We support businesses looking to digitize their home care and home bathing record-keeping processes, promoting paperless operations and increased efficiency.


[This solution addresses the following challenges:]
- We provide both home care and home bathing services, and the separate record formats are time-consuming.
- Records are handwritten at the client's location and then neatly transcribed on a computer upon returning to the office.
- Creating service provision record sheets takes a significant amount of time each month.
- Assigning schedules to each staff member and coordinating absences and substitutes on the day is time-consuming.
- We want to keep past visit records and vital sign trends in a format that can be easily reviewed.
- As a small business, we want to streamline record-keeping at the lowest possible cost.
- We want a system that allows staff members who are not comfortable with computers to easily record information using their smartphones.

[Main Features]

1. Creating and Sharing Visit Schedules
By pre-registering basic weekly assignments, a month's worth of visit schedules can be automatically created based on that information. There is no need to reschedule from scratch every month. The calendar can be switched between monthly, weekly, and daily views, allowing you to grasp the visit status of the entire business at a glance. Home bathing and home care are distinguished by color and icons, preventing mix-ups. Even if multiple visits overlap at the same time, you can view them all in a list. Sudden absences or changes in assigned staff on the day can be adjusted and shared with the site staff immediately.

2. On-site Record Entry
At the client's location, you can quickly check the client's schedule, address, phone number, and any notes regarding bathing or assistance using your smartphone. Phone numbers can be dialed with a single tap, ensuring smooth communication with the client's home. The record screen automatically switches according to the type of visit. A check-and-check system with minimal text input is used, allowing even those unfamiliar with computer operation to complete entries quickly. There's also a function to carry over previous records, reducing the effort required for each entry.

3. Home Care Records
You can record the items of personal care and daily living assistance simply by checking them. You can record everything you've done, including meal assistance, toileting assistance, transfer and mobility assistance, dressing, grooming, medication confirmation, repositioning, cleaning, laundry, cooking, shopping, etc. The service category, start and end times, and assigned staff are recorded, aiding in performance management.

4. Home Bathing Records
Vital signs, temperature, blood pressure, pulse, and oxygen saturation can be recorded before and after bathing. Skin conditions such as pressure sores and redness, the type of bath performed (full body bath, partial bath, or sponge bath), and reasons for cancellation or changes can also be recorded. It supports multiple staff members, including nurses and caregivers.

5. PDF Output of Documents
Monthly service provision records can be output as PDFs for each user. Home care and home bathing records are output in their respective formats. Care plans and accident/near-miss reports can also be converted to PDFs, streamlining the preparation of documents for submission to municipalities and internal storage. Japanese fonts are built into the app, eliminating concerns about garbled text even in environments with unstable network connections. Created PDFs can be printed and shared immediately.


6. Collaboration between Businesses and Staff
Each business is issued a unique invitation code. Staff can create their own account and join the business simply by entering the code on the app's participation screen. Administrators do not need to verbally provide passwords to each individual. Participating staff only use their assigned visit schedules and records.

7. User and Staff Information Management
You can register user information such as name, phonetic spelling, date of birth, gender, care level, beneficiary certificate number, insurance number, address, emergency contact information, and notes such as access routes and contraindications. Staff qualifications, certificate numbers, and employment status can also be managed and reflected in records and forms.

[Regarding Fees]
Contracts are per business. While a business is under contract or in a free trial period, there is no additional charge for an unlimited number of staff members. The price remains the same regardless of the number of additional staff. Administrators can start with a 7-day free trial. No payment information registration is required to begin the trial.

[Try the Demo First]
You can immediately experience an environment with sample data without registering an account. From the demo button on the login screen, you can check both the office management screen and the field staff screen to get a feel for the actual operation. You can experience the entire flow, from checking schedules and entering records to generating reports. The sample data is automatically reset daily, so there are no problems no matter how much you use it. If you like it, you can proceed to register your business.

[How to Use]
The office creates visit schedules, field staff visit and enter records, and the office generates monthly reports. The entire process of home care and home bathing services can be completed with a single app.

[For Your Peace of Mind]
Records are managed separately for each business and will not be mixed with data from other businesses. Since you can use the same account from a computer browser, you can use a larger screen for office work and a smartphone for field work.

[Frequently Asked Questions]

Q. Can I use only home care or only home bathing services?
A. Yes. You can use either service individually. When creating a visit schedule, simply select the type of visit, and you'll be able to use the appropriate record screen and forms. Businesses offering both services can register both home care and home bathing services for the same user.

Q. Can staff who are not comfortable with computers use it?
A. On-site record-keeping is primarily designed using a checkbox system. Text input is minimal, allowing even those unfamiliar with smartphone operation to complete records quickly.

Q. Will the price increase with a large number of staff?
A. No. Contracts are per business, and staff use is free. The price does not change even if the number of staff increases.

Q. Can I try out the system before implementation?
A. We offer a demo without account registration. You can try out both the office management screen and the on-site staff screen through actual operation.

Q. Can I review recorded data later?
A. You can view past visit records and vital sign trends for each user in a list format. Previous handover information can also be viewed on-site.

Reduce the burden of record-keeping and reporting with our home care record system, and increase the time you spend with your clients. If your caregiving business is looking for a record-keeping app or caregiving software for home care and home bathing services, please try our demo.