Polo HQ

Polo HQ is the all-in-one management platform built for any type of polo organization, polo clubs, teams, players, polo schools, etc. Replace scattered spreadsheets, group chats, and paper logs with one connected system that keeps horses, players, staff, and daily operations organized in a single place.

HORSE MANAGEMENT Keep a complete profile for every horse in your string: health history, vaccinations, treatments, and vet visits. Log care events as they happen, attach photos and notes, and link records together, for example a health log entry that connects straight to a follow-up appointment or a vaccination that schedules its own booster. Track each horse's current location and availability at a glance, so you always know which horse is where and ready for what.

VET AND TREATMENT WORKFLOWS Give your veterinarians a dedicated portal to review active cases, log treatments, and update horse records directly, with full visibility into history so nothing gets lost between visits.

GROOM AND STABLE OPERATIONS Grooms get a focused, mobile-friendly view of their horse lists, daily tasks, and treatment instructions. Assign work, track completion, and keep the whole stable team aligned without relying on texts or verbal handoffs.

PRACTICES AND CHUKKER PLANNING Plan practice sessions, organize chukkers, and manage player and horse assignments in one workflow. Export practice plans and keep a record of what was scheduled and what was played.

PLAYERS, LESSONS, AND SIGN-UPS Manage your roster of players, track lesson bookings, and let students sign up for sessions directly through the app. Keep availability up to date so scheduling practices and lessons is fast and accurate.

STAFF AND TASK MANAGEMENT Coordinate your whole team, players, grooms, vets, and staff, with role-based views. Assign tasks, track their status, and keep everyone accountable without endless follow-up messages.

CALENDAR AND SCHEDULING See practices, lessons, appointments, and tasks in one shared calendar. Availability tools make it easy to plan around who and what is actually free.

BREEDING AND CRIA MANAGEMENT For operations that breed their own horses, manage stallions, mares, embryos, and foals, along with reproduction records, ownership, and farm details, as part of the same connected system.

FINANCIALS Keep an eye on the financial side of running a club, team, or stable alongside your operational records, instead of maintaining a separate set of books.

MESSAGING Communicate directly inside the app with threaded conversations, attachments, and voice notes, so important context about a horse, a task, or a schedule change stays attached to the record it belongs to instead of scattered across other apps.

MULTI-CLUB AND ORGANIZATION SUPPORT Built for real club structures. Support multiple organizations, staff invitations, and role-based access, so the right people see the right information, whether they run one stable or oversee several.

NOTIFICATIONS Native push notifications keep your team informed the moment something needs attention: a new task, a message, an appointment, or a schedule change, so nothing important gets missed.

ANALYTICS AND DASHBOARDS Get a clear view of activity across your horses, staff, and operations with dashboards designed for club and stable administrators.

BUILT FOR HOW POLO ACTUALLY RUNS Polo HQ is designed by people who understand the day-to-day reality of running any type of polo organization, polo clubs, teams, players, polo schools, etc. Every feature is built to fit into existing routines, not to force a new process on top of them, so your organization can adopt it without slowing down.

Whether you manage a your own organization as a player or a multi-country organization, Polo HQ brings your horses, people, and operations together in one reliable, easy-to-use app.