Lawn Equipment Manager

Organize equipment, parts, customers, service records, manuals, and maintenance schedules—with shared iCloud workspaces for your team.

Lawn Equipment Manager keeps equipment, maintenance, inventory, customers, quotes, invoices, schedules, and service history organized in one place. It’s designed for individuals, repair shops, mechanics, and connected customers. EQUIPMENT MANAGEMENT • Record mowers, trimmers, blowers, chainsaws, tractors, and other equipment • Save asset tags, model and serial numbers, photos, manuals, notes, and ownership details • Track operating hours and equipment status • Create, rename, and choose default statuses • Share shop status changes with customers • Control which staff can change statuses
MAINTENANCE & SERVICE • View upcoming and overdue maintenance by operating hours • Choose when equipment appears under Needs Attention • Filter service outreach by an hour threshold or overdue equipment only • Log completed work, costs, service hours, and who performed it • Create hour-based maintenance intervals • Receive optional service-due and low-stock notifications • Send selected customers service reminders with scheduling options • Use the experimental Usage Timer
MANUALS & GUIDANCE • Import searchable or image-based PDF manuals • Use supported on-device intelligence to identify equipment and maintenance recommendations • Create maintenance, winterization, storage, and troubleshooting guidance • Expand long instructions and open guidance at its source manual page
PARTS INVENTORY • Track quantities, prices, suppliers, and reorder needs • Set custom low-stock thresholds • Add products using barcodes or supported shopping links • Record repair parts and automatically update inventory
CUSTOMERS & CUSTOMER APP • Import customers from Contacts and assign equipment • Show connected customers shop contact information • Send schedules, reminders, quotes, and ready-for-pickup updates • Let customers read or clear messages • Allow drop-off scheduling and appointment rescheduling • Let customers approve or deny repair quotes • Keep shop equipment separate from personal garage records • Allow customers to leave and reconnect through a new invitation
SCHEDULING & MECHANIC WORKFLOW • View scheduled work by day, week, or month • Give mechanics a My Work schedule with assigned jobs • Assign and reassign work to staff • Track jobs using editable statuses • Record parts used during repairs • Mark equipment ready and notify the customer • Review appointment and rescheduling requests • Configure opening hours and scheduling capacity
QUOTES & INVOICING • Create and send parts-and-labor quotes for approval • Create professional customer invoices • Add labor, parts, taxes, terms, and service notes • Automatically calculate totals and amounts due • Track invoices from draft through payment • Add shop information and a logo • Print with AirPrint or share invoices as PDFs
SHOP INTAKE & TEAMWORK • Create numbered, signature-ready equipment claim tickets • Share a CloudKit workspace with invited staff • Configure permissions for work, inventory, pricing, customers, and audits • Keep shop records, manuals, schedules, and customer updates synchronized through iCloud
Also includes Siri and Spotlight support, an in-app tutorial, searchable user guide, customizable menu, maintenance disclaimer, and privacy statement. Maintenance information and automated suggestions should always be verified against the equipment manufacturer’s documentation.

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