TankOps Aquarium Management

Built for aquarium service companies: routes, water testing, invoicing with Tap to Pay, and an AI assistant that answers new-customer texts — all in one app.

TankOps is the all-in-one field operations platform built specifically for aquarium service companies. Run your entire operation from your phone — scheduling, water testing, invoicing, payments, and client communication — without juggling spreadsheets, paper, and half a dozen apps.

Built by people who actually run an aquarium service business, TankOps fits the way your crew really works.

FOR TECHNICIANS • Today's route at a glance — visits, arrival windows, and one-tap "on my way" texts • Log water tests in seconds with per-tank parameter ranges and instant out-of-range flags • Detailed service notes with photos, checklists, and on-site completion signatures • Preventative maintenance reminders per tank (UV bulbs, pump cleanings, media changes) that surface automatically on the right visit • Mileage tracking with GPS assist and weekly summaries • Real-time commission tracking so techs always know where they stand

FOR OWNERS & MANAGERS • Recurring service schedules that generate visits automatically, with a live map of your client base and drive distances on every lead • Get paid on the spot with Tap to Pay on iPhone — no card reader, just tap the customer's card or phone to yours • Professional invoices with card, bank (ACH), automatic reminders, and autopay — plus discounts, partial payments, and account credits • KAI, the built-in AI assistant, answers new-customer texts around the clock, captures tank details, and files organized, ready-to-quote leads while you're in the field • AR aging and revenue reports so you always know what's outstanding and how the business is trending • A branded client portal your customers install on their own phones — invoices, water-test results, visit history, saved payment methods, and two-way messaging

WATER TESTING DONE RIGHT Track every parameter that matters per aquarium, with custom target ranges, automatic out-of-range flags, and full history — so problems get caught before they become emergencies.

BILLING THAT RUNS ITSELF From the first quote to the final payment: send professional invoices, take card or ACH payments, collect in person with Tap to Pay, set up autopay, and let automatic reminders chase overdue balances for you.

TRY IT FIRST Sign in with company ID "demo" and any email and password to explore a fully populated demo company — no signup required.

TankOps is built and operated by TankOps LLC. Support: tankops.app/support