Dental MED Inventory

Modernize your clinic’s stock logs. Replace paper binder tracking with fast barcode scanning, real-time staff handoffs, and synchronized digital audit trails.

VaultMed
Streamlined Inventory Tracking for Small Medical Practices

VaultMed is a streamlined inventory tracking app designed for
small independent medical practices and clinics. It replaces
slow, error‑prone paper logbooks with a secure, real‑time
digital system that keeps managers, nurses, and doctors
synchronized across every medication handoff.

Whether you use physical barcode labels or track completely
digitally on screen, VaultMed ensures clear accountability
from intake to administration.

KEY CAPABILITIES

1. Fast, Intelligent Intake

   • GS1 Barcode Scanning
   Scan medication boxes using your device camera to
   automatically capture product name, NDC, lot number,
   expiration date, and serial details.
   • AI Invoice Line Verification
   Take a quick photo of supplier packing slips or
   invoices to extract line items automatically and
   cross‑check received counts.
   • Storage Organization
   Assign custom shelf locations and instantly flag
   count discrepancies before items hit the shelf.

2. Clear Staff Handoffs & Accountability

   • Enforced Custody Steps
   Transition vials seamlessly across each stage—
   from manager dispensing → nurse custody →
   doctor administration → witness verification → return.
   • Physical or 100% Digital
   Use standard printed barcode stickers, or operate
   entirely digitally with on‑screen scanning between
   devices.
   • Void & Waste Logging
   Accurately log broken, wasted, or dropped vials with
   structured void workflows to maintain complete log
   integrity.

3. Real‑Time Synchronization & Logs

   • Live Practice Updates
   Connected devices update in real time across all
   staff members within the practice.
   • Consolidated Usage Reports
   Replace fragmented paper binders with a clean,
   unified digital log showing timestamps and named
   team actions.
   • Role‑Tailored Views
   → Nurses view currently held vials
   → Doctors see pending administrations
   → Clinic managers maintain full oversight of total
   active and voided stock

SIMPLE & SECURE SETUP

  •   Sign in with Apple  
      Fast, secure sign‑in with no complex passwords  
      to manage.  

  •   Zero Local Data Footprint  
      Inventory data is secured remotely and synchronized  
      in real time—no practice records stored locally on  
      the device.  

  •   Built for iOS & iPadOS  
      Works seamlessly across iPhones and iPads within  
      your clinic.