Rep fleet

Every wrench turn. Every mile. Every dollar.

Rep Fleet is the fleet maintenance operating system built for modern trucking companies — from single-truck owner-operators to multi-yard fleets with dozens of drivers and mechanics.

Log a repair in 30 seconds. Drop a shop invoice and let AI extract every line item. Get alerted before a service goes overdue. Give every driver and mechanic their own portal. All in one place.

WHY FLEETS SWITCH TO REP FLEET:

▸ AI INVOICE & WORK-ORDER PARSER Drop any PDF invoice from an outside shop or an in-house work order. AI matches the truck or trailer, extracts parts and labor, auto-creates the repair shop if it's new, and updates parts inventory automatically. What used to be 20 minutes of data entry is now one drag-and-drop.

▸ TRUCK & TRAILER INVENTORY Full profiles: unit numbers, VIN, make/model, mileage, engine hours, reefer hours, driver assignments, and a lifetime repair history for every asset.

▸ REPAIR LOGS — IN-HOUSE & OUTSIDE SHOP Track parts, labor, mechanic, shop, invoice number, mileage at repair, attachments, and photos. Full-detail view opens with one click. Filter by date, type, or specific shop with running totals.

▸ SCHEDULED MAINTENANCE & ALERTS Set intervals by miles, engine hours, or calendar date. Rep Fleet surfaces upcoming and overdue services with urgency-based colour coding so you never miss an oil change, DOT inspection, or reefer service.

▸ FUEL TRACKING WITH AI PDF IMPORT Drop a fuel-card statement, AI extracts every gallon and cost per truck, and builds a weekly pivot table showing fuel efficiency by truck and week.

▸ PARTS INVENTORY Real-time stock levels, low-stock alerts, unit costs, monthly spend chart, and automatic deduction when parts are used in a repair.

▸ DRIVER PORTAL Each driver logs in from their phone to see their truck, service alerts, and to report issues on either a truck or a trailer with photos. Messages flow directly to the mechanic.

▸ MECHANIC PORTAL Mechanics claim jobs, update status, upload photos, and message the driver — all without touching admin's account.

▸ REPAIR SHOP DIRECTORY Vendors auto-created from invoices. See total spend per shop, all repairs done there, and contact info at a glance.

▸ REPORTS & DASHBOARDS Total repair cost, cost by category, monthly trend, per-truck lifetime spend, and per-shop breakdowns. Powered by real data, not guesswork.

▸ MOTIVE TELEMATICS INTEGRATION Live truck locations, real-time mileage sync, and driver hour tracking.

▸ MULTI-COMPANY / MULTI-TENANT Own multiple LLCs or run maintenance for several fleets? Every account is fully tenant-isolated. Super Admins can switch between companies in a click.

▸ AI FLEET ASSISTANT Ask Rep Fleet AI: "What was our most expensive repair last month?" or "How many trucks are due for oil changes?" and get instant answers from your live data.

▸ ROLE-BASED ACCESS CONTROL Admins, managers, dispatchers, mechanics, and drivers each see exactly what they need — no more, no less.

Built for real yards. No 30-day onboarding. No consultant. Sign up, add your trucks, drop your first invoice — you're live in under 10 minutes.

Free trial available. See in-app for current plans.

Support: support@rep-fleet.com Website: https://rep-fleet.com