HostEntra Scanner

Scan event QR codes, check guests in quickly, and keep your venue entry list accurate.

HostEntra Scanner is the quick and secure QR check-in app for venues using HostEntra Events.

Built for pubs, restaurants, hotels, event venues and hospitality teams, HostEntra Scanner lets staff check guests into events without giving them access to the full HostEntra dashboard.

Use it for music nights, football screenings, quiz nights, private events, ticketed evenings, tasting menus, Christmas parties and more.

With HostEntra Scanner, venue staff can scan a customer’s event QR code, instantly confirm the booking, see how many guests are included, and mark the booking as arrived.

Key features:

• Scan event QR codes quickly • Check guests into events • View guest count for each booking • See booking reference and event name • Prevent QR codes being used more than once • Show clear valid, invalid and already-used messages • Manual code entry fallback • Designed for temporary event staff devices • Restricted scanner access only • No full dashboard access required • Works with HostEntra Events and QR Check-in

HostEntra Scanner is designed for real hospitality operations. A venue can set up a temporary phone or tablet for event entry, allowing staff to scan codes at the door without accessing bookings, reports, rota, customer records or admin settings.

How it works:

1. A customer books an event through HostEntra.
2. The customer receives their QR code before the event.
3. Staff open HostEntra Scanner on a venue device.
4. Staff scan the guest’s QR code at arrival.
5. The event booking is marked as arrived in HostEntra.
6. The QR code cannot be reused.

HostEntra Scanner is part of the HostEntra hospitality platform.

A HostEntra account with Events and QR Check-in enabled is required.