SoleBooks: Receipts & Expenses

Simple invoices, receipt scanning and expense tracking for Sole traders.

SoleBooks helps sole traders keep business records organised without heavy accounting software. Try SoleBooks free for 14 days. £7.99/mo or €9.99/mo. Cancel Anytime.

Built for self-employed people, tradespeople, freelancers, contractors and small service businesses in the UK and Ireland, SoleBooks keeps everyday business admin in one practical place: quotes, invoices, receipts, mileage, jobs, clients, VAT-related records and accountant-ready exports.

Whether you are on site, in the van, at a client visit or catching up at the end of the day, SoleBooks is designed to make record keeping feel simple and manageable.

Simple records for sole traders

SoleBooks helps you:

• Create and manage quotes
• Create and manage invoices
• Keep clients and job records together
• Scan and save receipt evidence
• Review extracted receipt details with Smart Scan
• Track mileage for business trips
• View paid, owed, quoted and job totals
• Review VAT-related figures where VAT is enabled
• Export organised records for your accountant

Quotes, invoices and jobs together Create job records, add client details, prepare quotes and turn accepted work into invoices. SoleBooks is designed for the way many sole traders actually work: one job at a time, with the important paperwork kept close by.

You can review and edit records before sending or saving them.

Scan and save receipts Use the receipt scanner to capture business receipts and keep expense records together. Smart Scan can help read key receipt text so you can review supplier and total values faster.

Mileage and expense records Log business mileage and keep receipt records in the same app as your quotes, invoices and jobs. SoleBooks helps mobile workers keep everyday records tidy without needing a complex finance system.

VAT-related record view If you are VAT registered, SoleBooks can show VAT-related summaries to help you review figures from invoices and receipts. These summaries are for record review and preparation only. You remain responsible for checking VAT figures and getting professional advice where needed.

Export records for your accountant When it is time to share information, SoleBooks can prepare organised export packs with business records, receipt evidence and document files where available. This can help you send cleaner information to your accountant without digging through scattered photos, notes and files.

Built for UK and Ireland sole traders SoleBooks is designed for practical self-employed record keeping in the UK and Ireland. It can support records used when preparing information for Self Assessment, VAT review, Making Tax Digital preparation, Revenue discussions or accountant conversations, but it does not file tax returns or replace professional advice.

Why sole traders use SoleBooks

• Plain English, simple workflow
• No full accounting-system complexity
• Works on iPhone and iPad
• Useful for trades, freelancers and mobile work
• Keeps client, job and document records together
• Helps make receipt and invoice records easier to find
• Supports organised exports for accountant review

Privacy and control SoleBooks is built around practical business records. Receipt images and business documents can be saved locally and, where enabled and available, backed up to iCloud Drive. Smart Scan uses receipt OCR text to help extract key values.

Important note SoleBooks is not a substitute for professional accounting, tax, legal or financial advice. Users should review all receipts, scanned values, invoices, quotes, mileage records, exports, VAT-related figures and business totals before relying on them or sharing them. SoleBooks does not guarantee tax accuracy, VAT accuracy, OCR accuracy, legal compliance, HMRC compliance, Revenue compliance, Making Tax Digital compliance or accountant acceptance.

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