My Apprentice

Quote, schedule, invoice and get paid from one app, whether you're a sole trader on the tools or running a whole crew.

My Apprentice is your extra set of hands — the operating app for running a trades business. Built for electricians, plumbers, builders, carpenters, painters, landscapers, HVAC, roofers and every trade in between. Partners in your success.

Quotes that protect your margins — Build quotes where line items and materials come together, so your profit margins calculate automatically. When a client accepts, turn the quote into a job in one click.

Jobs from quote to completion — Run multiple jobs at once — client details, assigned crew, materials, photos, notes and to-dos in one place. Handle variations and track every job's status from start to finish.

Scheduling and dispatch — See every shift, job and crew member across the day. Drag-and-drop dispatch, recurring shifts and smart suggestions keep the whole team on the same page.

Invoices and getting paid — Send invoices the moment the work's done — straight from the same workflow. No losing your place between quoting, working and billing.

Online card payments — Connect Stripe and let clients pay invoices online by card. Money in faster, less chasing.

Clients and enquiries — Keep everyone you've worked with in one place, with a full history of quotes and invoices. Catch every lead before it goes cold — new enquiries from your public form land in one list, ready to turn into a quote in a couple of taps.

A branded client portal — Give clients their own window into the work. They review and accept quotes, follow progress, ask questions and settle invoices from a clean, branded portal — no phone tag.

Timesheets and payroll — Timesheets built into the flow, not bolted on. Clock in and out, review and approve hours, and export payroll. Xero integrated end to end.

Materials and inventory — Track cost prices and know exactly where your materials live — at the yard, on the ute, or on site. See stock's potential sell value and stay on top of what's going out and what it costs.

Supplier invoices, read for you — Upload a supplier invoice and let the built-in AI read it — review what's been ordered and apply it straight to inventory. No manual entry.

Built-in AI that does the heavy lifting — Smart help where it counts — supplier-invoice scanning, drafting client emails, and generating job to-dos so you spend less time on admin.

Your team, your rules — Add, edit or remove team members and set exactly what each person can access with full role-based permissions. The right people get the right tools.

A full paper trail — Every quote, invoice and document — versioned and searchable, so nothing goes missing and you can always see what changed and when.

Shape it around your business — Turn tools on or off, set your branding, tax and defaults, and configure the platform around the way your trade works. Running solo? Sole Trader mode strips it back to just what you need.

Sign in securely — Protect your account with the My Apprentice app code and multi-factor authentication built in.

Start your free trial and put your newest apprentice to work.

No Monday sickies around here. Questions or want a guided walkthrough? Email support@myapprentice.app - usually back to you within one business day.

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