FBOShift

FBOShift — Shift Scheduling for FBO Teams

WHAT IT IS FBOShift is a shift scheduling app built specifically for Fixed Base Operators — the line service, CSR, and management crews who keep private aviation moving. It replaces the whiteboard, the group text chain, and the half-updated spreadsheet. One app. Everyone on the same page.

FBOShift is the sister app to FBOTrack, our fuel and service logging app for FBOs. Both apps share one account — if your FBO already uses FBOTrack, your staff list and roles carry over automatically.

WHO IT'S FOR

• Line service crews working around unpredictable charter traffic
• CSRs and front desk staff balancing morning rushes and overnight coverage
• Managers who spend Sunday night rebuilding the schedule from scratch every week
• Multi-department operations running Line and CSR side-by-side

WHAT IT DOES

Build the schedule Drag shifts onto a Hot-Schedules-style week or month grid. Save common shifts (6a–2p, 2p–10p, overnights) as templates and drop them on a cell in one tap. A five-way repeat picker clones a shift forward for 12 weeks, the rest of the month, next month, or through year-end. Placeholder rows let you schedule a slot for a pending hire and link the person when they start.

Publish when you're ready Every shift defaults to draft. Publish the whole month from one button, or week-by-week from the monthly view. Staff only see published shifts, so next month's work-in-progress never leaks.

Open shifts + self-pickup Post a shift without an assignee and eligible staff claim it from their phone. Scope open shifts to any role, CSR only, or Line Service only. First-come-first-served.

Time off + availability Staff request time off in the app. Managers approve or reject with optional notes. Approved off-days tint amber on the grid so no one schedules over them. Long-term availability changes go through a side-by-side review with per-day time buckets.

Shift swaps Staff arrange swaps directly. Manager approval is optional or required per your setup. The review queue flags conflicts and OT risk before you sign off.

On-call, overtime, call-offs Mark shifts on-call so they don't count against overtime. Weekly and daily OT thresholds flag any staffer who crosses them with a red marker. A one-tap call-off flow uses customizable reasons (Sick, Personal, No-Call-No-Show, Weather) and immediately routes the open shift to the crew.

Holidays Pre-loaded U.S. holidays materialize automatically each year. Build coverage slots with required headcount. Staff sign up on their own; managers can assign anyone and overfill past the requirement.

Director view One page shows CSR and Line Service side-by-side for the whole week. Filter by day, department, or shift group. Print or PDF-export for the bulletin board.

Companion website Everything in the app is also at fbo-logs-shift.vercel.app. Managers who prefer a keyboard and a month-at-a-glance grid work in the browser while the team handles day-to-day on their phones. Same data, same second, no sync step.

PUSH NOTIFICATIONS Staff get notified when a new schedule is published, their shift is edited, an open shift they're eligible for is posted, a swap they're involved in resolves, or a time-off request is reviewed.

WHY IT EXISTS FBOs run on coverage, not hours. A short-staffed overnight on a snowy Tuesday turns into a bad experience for every aircraft that lands after midnight. Spreadsheets and group texts don't keep up with last-minute trips, call-offs, or swap requests. FBOShift is built from the ground up for how this industry actually staffs — unpredictable traffic, small crews, multiple roles per person, weekends and holidays that matter.

Made by an FBO line tech, for FBO line techs.

COMPANION APP FBOShift pairs with FBOTrack — fuel and service logging. Different tools, same account, same crew.

fbo-logs-shift.vercel.app fbo-logs.vercel.app