Bandtopia

Book gigs. Run your band. Get paid. The booking and band-management platform for working bands — local circuit, regional tours, wherever you're playing next.

BandTopia is the booking and band-management platform for working musicians. Find venues, run the booking pipeline, run the business, coordinate across the band, share the calendar, build your repertoire, and put a professional EPK in front of every venue you're courting — all in one app.

Built for working bands — local circuit, regional tours, wherever you're playing next.

WHAT YOU CAN DO

Find venues • Search a unified catalog of community-vetted venues and a vast public venue database in one ranked list • Build your personal venue list for outreach tracking • Filter out closed venues and event-rental halls automatically • "Rank with AI" scores up to 60 candidate venues against your band's profile, genre, and history — best fits bubble to the top

Run the business (Pro) • Per-show income and expenses • Configurable pay splits (equal, percentage, fixed, per-member overrides) • Invoicing with paid/unpaid tracking • Monthly income widgets • Optional band-wide sharing — toggle whether all members see finances or only managers

Coordinate the band • Topic-based channels (#booking, #gear, #shows) • Threaded discussions • Native push notifications for messages, booking updates, calendar conflicts • Alerts surface booking changes, schedule conflicts, and follow-up reminders as actionable items

Book shows (Pro) • Move venues through stages: Lead → Outreach → Hold → Booked → Played • Track contact people at each venue — booking managers, owners, night managers • Log every reach-out, response, and follow-up • Track deal terms per booking (door, guarantee, percentage) • Bookings dashboard with full booking detail per show

Share the calendar • Shows, rehearsals, blockouts, polls — visible to every band member • Members mark dates they can't play; conflicts surface before you book • Availability polls let the band vote on proposed dates • Subscribe to your band's calendar from any external calendar app

Build your repertoire • Per-band song library with tags, custom fields, and notes • Drag-and-drop setlist builder with breaks and set divisions • Show Mode: big, on-stage performance view designed for stage lighting and quick glances between songs • Print-friendly setlist view for the stage / music stand

Public EPK (Free) • Every band gets a public Electronic Press Kit with a shareable URL • The digital one-sheet to paste into cold emails to venues • Photos, bio, links, social media, contact info — customizable to match the band's look

Play in multiple bands • Working musicians often play in multiple bands — BandTopia treats individuals as first-class • One login, multiple bands, unified personal calendar across all of them • Aggregated pay across every band you're in

FREE TO START

Free tier includes multi-band membership, public EPK, calendar, venue search, songs, setlists, Show Mode, channel messaging, push notifications, and 10 AI venue rankings per month.

Pro (14-day free trial) adds the Booking Pipeline, Finances, Invoicing, and 100 AI venue rankings per month. Subscriptions are managed on the web at app.bandtopia.io.

BandTopia is built by JPW Tech Solutions LLC. Privacy: bandtopia.io/privacy Terms: bandtopia.io/terms Support: info@bandtopia.io