Vintrac

VinTrac is a VIN-based fuel intelligence platform that helps automotive dealerships verify vehicles, automate approvals, prevent fuel fraud, and track fuel in real time.

VinTrac is the industry’s first VIN-based fuel intelligence platform built exclusively for automotive dealerships.

Purpose-built for dealership operations, VinTrac replaces handwritten fuel logs, manual approvals, and disconnected workflows with a modern, mobile-first platform that tracks every fuel transaction by VIN.

From request to reconciliation, every gallon is verified, documented, and visible in real time.

Features

VIN Verification Scan or enter a VIN to instantly verify that a vehicle belongs to your active dealership inventory before fuel is dispensed.

Real-Time Approvals Managers can approve or deny fuel requests from anywhere using the VinTrac mobile app.

AI Fuel Analysis Capture a photo of the vehicle’s fuel gauge before and after fueling to estimate fuel levels and improve accountability.

Fraud Detection Receive instant alerts for duplicate fueling, unauthorized requests, after-hours activity, unknown VINs, and abnormal fuel quantities.

Live Dashboard Monitor fuel spend, employee activity, vehicle fueling history, trends, and dealership performance in real time.

Digital Documentation Automatically capture fuel receipts, vehicle information, timestamps, and supporting photos for every transaction.

DMS Agnostic No full DMS integration required. VinTrac securely accesses only the VIN inventory data necessary to verify eligible vehicles for fueling, allowing dealerships to maintain greater control over their systems and sensitive data. By limiting access to inventory verification only, VinTrac minimizes data exposure while delivering accurate, VIN-level fuel accountability.

DMS Integration Integrates with leading dealership management systems, including CDK, Reynolds & Reynolds, Dealertrack, Tekion, and other supported platforms.

Mobile Workflow Employees can request fuel, managers can approve requests, and every fueling event is documented from a single mobile experience.

Why Dealerships Choose VinTrac

• Reduce fuel costs and waste
• Eliminate manual fuel logs
• Prevent unauthorized fueling
• Improve operational accountability
• Simplify fuel reconciliation
• Increase visibility across every rooftop
• Make data-driven decisions with real-time analytics

Whether you operate one dealership or a nationwide dealer group, VinTrac delivers the visibility, accountability, and intelligence needed to modernize fuel management.

Every Vehicle. Every Gallon. Accounted For.