Kotao Workspaces

Unite all your business tools in one revolutionary app. Boost productivity, optimize teamwork, and digitize your business processes – all from your iPad, iPhone, MacBook, or browser.

Kotao Workspaces is the all-in-one business suite for modern companies, agencies, hotels, restaurants, and teams of any size. A seamless, intuitive, and reliable workspace solution trusted by professionals worldwide.

Email & Communication Manage all your business communication in one place.

• Professional email client with multi-account support
• Integrated team messenger for quick collaboration
• Video calls and screen sharing
• Shared inboxes for teams

Cloud Storage & Documents Store, share, and edit your files securely in the cloud.

• Cloud Storage for all your files
• Documents with real-time collaboration
• Automatic versioning and backup
• Secure file sharing with external partners

CRM & Customer Management Keep track of all your customer relationships.

• Complete contact and company management
• Deal pipeline and sales opportunities
• Automated follow-ups
• Detailed customer history

Task Management & Projects Organize your work and your team's efficiently.

• Kanban boards and Gantt charts
• Automatic task assignment
• Time tracking and deadlines
• Project templates and workflows

Kotao Payments & POS Integration Seamless payment processing and POS connectivity for your business.

• PCI-DSS compliant payment processing
• IRS-compliant reporting and archiving
• Direct integration with Kotao POS for hospitality and retail
• Secure transaction processing via Stripe
• Automatic invoice generation
• Multi-currency support
• Digital receipts and cash book
• Tax-compliant data exports

Reservations & Booking Engine Perfect for hotels and restaurants – integrated booking system.

• Real-time online reservations
• Table and room management
• Automatic confirmations
• Calendar synchronization

Staff Management Manage your team with professional HR tools.

• Digital shift planner
• PTO management
• Time tracking and punch clock
• Employee self-service portal

Form Builder & Workflows Create custom forms and automate processes.

• Drag-and-drop form builder
• Automated workflows
• Digital signatures
• Data export and analytics

Reports & Analytics Stay on top with detailed reporting.

• KPI dashboard
• Team performance metrics
• Project analytics
• Export to multiple formats

Offline Mode No internet connection? No problem! Kotao Workspaces automatically syncs your data once you're back online.

• Full access to essential features
• Automatic synchronization
• Local data storage

Integration & Customization Tailor Kotao Workspaces perfectly to your needs.

• Modular architecture – enable only what you need
• API for custom integrations
• Customizable user interface
• Multi-language support

Enterprise Features Scale with your business.

• Unlimited organizations and teams
• Granular permission management
• SSO and 2-factor authentication
• GDPR & SOC 2 Type II compliant

Support & Onboarding Get the support you need with Kotao.

• Free onboarding
• Video tutorials and documentation
• Email and chat support
• Dedicated account manager for enterprise

Pricing Start free and grow with flexible plans.

• Free version for small teams
• Scalable monthly and annual plans
• Pay-per-use for additional storage
• Enterprise solutions on request

Questions? Our support team is here for you at support@kotao.com or visit our Help Center at https://support.kotao.com for tutorials, tips, and updates.