Captio Expenses

Captio captures your receipts and automatically manages your expense reports.

Forget about paperwork in your expense reports. Captio turns your smartphone into a key tool for business travel. Use it to capture receipts, invoices, mileage, and other travel expenses, and automatically generate your reports. The entire process is digital and certified by the Spanish Tax Agency (AEAT).

Captio is the leading platform in Spain for automating expense management. Thousands of business travelers from companies of all sizes and industries use Captio to eliminate paper from their business trips and improve efficiency.

Everything starts on your smartphone, the central hub for fully digital travel and expense management. Captio is the first platform certified by the Spanish Tax Agency for managing travel expenses, enabling paperless processes with full legal guarantees. Its automatic data-reading system reduces manual tasks, helps prevent fraud, and boosts productivity.

The process is simple:

1. Take a photo of an expense.
2. Captio automatically extracts the data.
3. Captio stores the certified image in the cloud.
4. Generate your expense report with a single click.
5. If you have a supervisor, they receive the report and the process continues digitally.

Captio goes beyond mobile expense reporting, helping companies and employees better manage and control expenses while identifying savings opportunities.

With Captio you can:

• Report business expenses from your smartphone, without paper or manual tasks, including receipts, mileage, and per diems.
• Monitor business expenses by automatically validating compliance with expense policies and flagging potential violations.
• Review and approve expense reports from mobile devices.
• Reconcile credit card payments.
• Easily manage expenses in multiple currencies.
• Categorize expenses using categories, payment methods, and custom fields.
• Facilitate VAT recovery on business expenses.
• Manage users and cost centers.
• Integrate expense management with company systems (SAP, Oracle, Microsoft Dynamics, Sage, among others).

For more information, please visit our support portal.