Fleet Maintenance - Tecaser

New: Activity Insights — view and filter your fleet's maintenance history with costs, dates, and assigned team members all in one place.

TeCaSer is a comprehensive fleet management and team collaboration platform. Available on mobile, and Web - access your fleet data anytime, anywhere, on any device.

Task Management Features:

• Kanban board with workflow statuses: Backlog, To Do, In Progress, Done, Closed, Cancelled
• create, update, and organise tasks across your team
• move tasks through workflow stages with drag-and-drop
• flag important tasks for priority attention
• assign tasks to team members
• complete audit trail with event history

Collaboration Features:

• add comments to tasks, vehicles, issues, and fuel records
• team discussions with full conversation history
• edit and delete your own comments
• real-time collaboration with your team

Fleet Management Features:

• manage vehicle categories: car, motorcycle, truck, trailer, digger, and even your bike
• enter vehicle parameters: registration number, VIN, brand, model, registration date
• define custom vehicle parameters: tank capacity, payload capacity, and any other you need
• add links to external resources: vehicle manuals, insurance documents, file sharing, and websites
• add destinations and assign duties like technical inspection, insurance, tachograph etc.
• add service records with odometer state and photos
• define service items: oil changes, tyres, brake pads, fuel filter and more
• disable vehicles when sold while preserving complete history
• couple trucks with trailers
• calculate odometer states for trailers based on truck coupling
• report upcoming and exceeded duties, services and tasks
• define time or mileage-based service item replacement schedules
• register distance and fuel records for vehicles
• comprehensive vehicle history tracking
• tracking system: visualise vehicle positions on map with speed, direction, and fuel level

Advanced Fleet Modules:

• Checklists: Ensure compliance and streamline operations
• Tyre Management: Track wear and plan replacements
• Warranty Tracking: Keep warranty details in one place
• Vehicle Assets Management: Organise fleet equipment
• Handover Between Drivers: Assign and transfer vehicles between employees

Team & Organisation:

• employee management and activity tracking
• organisation management with multi-tenancy
• display all activity of an employee
• log in with your personal account
• Single Sign On for passwordless employee access
• role-based access control

Integration & Reporting:

• integrate TeCaSer into your existing software via REST-API
• weekly reports via email
• multilingualism
• comprehensive audit trails and version history
• GDPR-compliant data management

Marketplace & Extensions:

• access the TeCaSer Marketplace for additional extensions
• expand functionality with supporting modules and integrations
• AI integration available through Model Context Protocol (MCP) server
• extend TeCaSer to fit your specific business needs

Available Marketplace Extensions:

• Personal Access Token: API access for data export and integration with business tools
• Fuel Card Imports: Eurowag, MOL, Orlen, Shell, ARCCAN SMDP - automatic import of hundreds of refuelling transactions
• Telematics Integration: GBox, Legal Telematics, Volvo Trucks - GPS and vehicle data synchronisation
• Reports: Overdue email notifications and print-friendly checklists