EcosAgile Expense

EcosAgile Expense features make the management of expenses and transfers easy and modern, it is appreciated by personnel for its capacity to streamline the processes and possibility to be used immediately, it helps the company to process data in a more simple, highly-reliable and cost-efficient way.

EcosAgile Expense is compliant with all the legal requirements for the digital storage and subsequent download for control of expense documentation such as receipts and bills: it is the only App of its kind which can automatically verify the quality of the receipt.

The receipt dematerialization procedure and its filing is simplified thanks to the App EcosAgile Expense, here you are the steps that have to be followed:

• creation of the digital receipt through a picture taken by a smartphone thanks to the App eExpense;
• receipt transmission as soon as an adequate signal is available with the transmission integrity control;
• automatic check by the App of the quality of the picture taken and of its compliance for the digital filing thanks to the integrated machine learning;
• automatic notifications and expense report approval by Managers or the company responsible;
• expense report optical storage and forward to the digital filing;
• confirmation of the excellent outcome of the digital filing process with the possibility to remove the paper receipts;

EcosAgile Expense allows to:

• Verify if the receipt is a till receipt or not, its quality and notifies if there are possible differences in the amount of the receipt, thanks to the intelligent machine learning;
• Travel policy management via alerts to indicate when expense limits are exceeded and the maximum values available in accordance with the company position;
• Automatic receipt of payment transactions from VISA EcosAgile Corporate Credit Cards;
• Register expense reports at any time and control approval status;
• Smart scan of expense documentation simply via photo;
• Apply controls and rules on the threshold;
• Choose among multiple expense items, that can be activated in compliance with company requirements;
• Choose working activities / projects to attribute expenses with the possibility to manage the chargeback of the expenses;
• Implement machine learning, artificial intelligence and OCR algorithms to register expenses in a fast way;
• Choose the currency of the expense report;
• Integration with EcosAgile Fleet Management system for administration of company car fleet;
• Check the list of all receipts and supporting documents with respective approval status;
• Search for receipts/expense reports via QR code;
• Synchronize requests in real-time and receive notifications about the status of the requests;
• Register transfer/business travel requests integrated with the booking of transportation, car and overnight staying and requests for advance expenses
• Map travel planning
• Integrated with EcosAgile's Timesheet and Project, Job Order management
• Expenditure management for accounting accounts and cost centres
• Customisable flow for Payroll and Administration systems
• Updated reporting on app and web with expenses recorded per period and type
• Use simple intuitive web back-end for managing rules and personal data, exporting data and dynamic reports.

EcosAgile Expense can be used immediately with the possibility to link it to existing systems in order to extract and integrate information, employee can easily check expenses and transfers via EcosAgile Expense even if they were registered via other systems.

The data of the expense reports is available for the company in the size of a simple file o via API/Web services. EcosAgile Expense is complete, open and expandable, it can be connected to API of other systems and your back-end functionality.

For more information please send an email to info@ecosagile.com