689Cloud SecureMail

SecureMail by 689Cloud allows business users to secure and track their E-mail attachments as well as send files up to 1GB. Free users can send up to 100 files a month, while the Pro version allows up to 200 files and also has advanced DRM protection and tracking for downloaded files. For enterprises that need to manage multiple E-mail accounts, the Enterprise version provides admin control over policies such as protection settings, and what kind of files can be sent.

E-mail attachments are by far the most popular way to share files. Its benefits are ease of use as well as ubiquity. However, when a file is sent by E-mail, there is a risk that confidential or valuable data can be leaked or stolen. Once you click on “Send”, you have no way of revoking access, limiting re-sharing, or tracking who has downloaded your file. SecureMail fixes the E-mail attachment security problem.

• Files sent with SecureMail are converted into a link that can only be accessed by the recipients specified in the E-mail. Recipients are verified with 2-factor authentication before they can view or download files.

• PDF, Word, Excel, and PowerPoint files can be sent as view-only links. Since the files cannot be downloaded, this dramatically reduces the risks of data leaks. The documents can also be watermarked for additional protection.

• For downloadable files, SecureMail can encrypt them in a password-protected ZIP file. The password is unique to each recipient and is automatically generated and sent to the recipient so that you do not need to worry about managing passwords.

• In the Pro version, downloadable PDF, Word, Excel, and PowerPoint files can be copy-protected using our proprietary digital rights management (DRM) technology. DRM protection prevents files that are downloaded and saved from being copied and re-shared. Access is tracked, and on some platforms, screen- captures and copy/paste are blocked. Files can even be revoked after they have been downloaded.

Track and control the files you send. • Using the SecureMail console, you can track who has viewed or downloaded your files. You can stop access to files at any time, and with the Pro version, you can even revoke files that have been downloaded and saved.