Transportlogy Pro

All-in-one software for transport, logistics, rental car, and taxi companies

Features include order entry, cost accounting, employee and customer management, fleet management with GPS tracking interface, route planning, dispatching, integration with accounting programs, warehouse management, and document management.

Transportlogy can be operated in multiple modes: transport, logistics, rental car, taxi, etc.

Employee Management
- Management of personnel data
General and specific personnel data
- Personnel document management
Upload of employment contracts, personnel forms, driver's licenses, registration certificates, etc.

- Time tracking and scheduling
Record working hours and breaks from any device. Work hours and overtime are displayed transparently and calculated automatically.

- Additional Features

User role, to-do task assignment, automatic driver information, email to accounting for employee registration/deregistration with the necessary documents with one click, individual and bulk email sending, online employee portal

Customer Management

- Clear customer file
Company profiles with address, orders, invoices, etc.

- Documents and Notes
Important notes such as call logs or credit rating directly in the customer profile

- Online Customer Portal
All quotes and invoices are available online 24/7 with a dedicated customer login and online payment

- Additional Features
Schedule meetings and calls via the appointment calendar. Individual and bulk email and newsletter sending

Fleet Management

- Vehicles
Management of vehicle types and data such as: dimensions, tires, locations, department, or driver history...

- Appointments
Management of all appointment types. Vehicle inspection stickers, driver's licenses, fire extinguishers, maintenance, lease payments, insurance, etc.

- Fuel Data & Inventory Management
Import of fuel data from all common fuel card providers. Consumption reports and analyses. Inventory management, material allocation to staff.

- Vehicle & Driver's License
Checklist for drivers during vehicle handover and return with digital form and image upload

- Statistics & Reporting
Full data and cost transparency with integrated report modules, as well as repair costs, fuel consumption analysis, and work materials in the inventory management system

- Drivers
Comprehensive driver management: automatic driver information, processing of fines, storage of driver's license data and certificates

- Repair and Damage Management
Recording and logging of repairs and parts. Tracking of automatic scheduling/reminders for service and warranty claims, management of repair orders, tires including tire changes. Creation and management of damage files. Storage of photos and invoices.

- Document Management and Contracts

Management of documents such as invoices, vehicle registration certificates, type approval certificates, vehicle documents, photos, fines, and penalty notices. Contract management: leasing agreements, insurance policies, mobile phone contracts, financing, rental agreements, purchase agreements, lease agreements, fuel card agreements.

- GPS Tracking Interface
The fleet manager has an interface to ARVENTO, SAMSARA, and other providers.

Invoicing
One-time or recurring invoices with transport-specific units such as: km, hours, days, etc.
... • Create and send invoices via email

• Review and create invoices for approval, such as consolidated invoices

• Cancellations, credit notes, and incoming credit notes
• Calculate quotes and create orders

• Check invoices: paid or unpaid status

• Automatic payment reminders and dunning procedures
• Total revenue and top customer statistics

• Import/export for accounting and dispatch

• Record orders with date and time, passenger data, number of passengers, pick-up and drop-off addresses, waypoints, prices, and return trip

• Assign orders to drivers or subcontractors

• Preset prices for fixed routes; custom entry also possible

• Automatic invoicing for drivers and subcontractors

More info: https://www.transportlogy.at