Staff Track

Staff Track — Live GPS Feld Team Management for Trades


Staff Track puts you in complete control of every employee, every job, and every asset your business owns — all from your phone, all in real time. Whether you're running 2 people or 30, if your team works in the field, Staff Track was built for you.

• GPS CLOCK-IN & OUT Your team clocks in with one tap. Every time stamp is locked to a GPS location — so you always know exactly who was where and when. No paper. No excuses. No drama.

• LIVE MAP TRACKING Open the map and see your entire team moving in real time. Who's on site. Who's running late. Who clocked out early. All at a glance, without a single phone call.

• SCHEDULING IN MINUTES Build your weekly rota and publish it instantly. Your team sees their shifts the moment you hit save. Set recurring patterns or one-off days — it takes less time than a text message.

• TEAM MESSAGING & ALERTS Need to reach your whole team right now? Send a message from the dashboard and it lands as a push notification on every phone. Instant. Reliable. No group chats needed.

• PAYROLL-READY REPORTS Pull a time report for any employee, any date range, in seconds. Export to CSV and hand it straight to payroll. Friday afternoons just got a lot easier.

• EXPENSE & RECEIPT SCANNING Your team snaps a photo of any receipt on site and it's logged instantly. AI reads the amount, merchant, and date automatically. No more chasing paper receipts or end-of-week surprises.

• TRADESMAN LICENCE MANAGEMENT Store every employee's licences, certifications, and cards in one place. Get notified before they expire. Never send an unqualified worker to a job again.

POWERFUL ADD-ON MODULES

• Service Jobs — Get Paid on the Spot
Assign jobs to technicians with full details. They arrive, take photos, collect a digital signature, and accept cash or card payment — all from their phone. The moment they mark it done, a professional PDF receipt lands in the customer's inbox automatically. You look like a serious operation. Because you are.

• Asset Management — Know Where Everything Is
That van. That drill. That iPad someone borrowed three weeks ago. Track every vehicle, tool, and piece of equipment your business owns. See who has what, get alerts before service is overdue, and build a full audit trail of every movement. Never write off a missing tool again.

• QR / NFC Scanning — One Tap, Full Record
Stick a QR label on any asset. Tap an NFC tag on any machine. Anyone on your team scans it and instantly gets the full history, service log, and fault report — right on their phone. No login. No searching. Just answers.

• Xero Integration — Payroll on Autopilot
Your team clocks in. Staff Track records it. Xero gets it. Done. One click syncs your entire week of GPS-verified hours straight into Xero payroll. The hours are accurate. The errors are gone. And you get your Friday back.

• WHO IT'S FOR? 
Plumbers. Electricians. HVAC engineers. Security teams. Fire protection. Construction. Mechanical repairs. Basically any company who has workers out in the field.

If you send people out to do work — this is the app your business needs.

WHAT YOU GET

*Simple to use but powerful admin dashboard
*Live GPS tracking & verified clock-in
*Scheduling, messaging & alerts
*Service jobs, signatures & on-site payments
*Asset tracking & maintenance alerts
*QR & NFC scanning
*Receipt scanning an upload
*All certs and licences scanning and upload 
*Timesheet exports
*iPhone & Android

Start your 7-day free trial. No credit card. Cancel anytime.

Your team is already out there, let's supercharge them.