Pitflo

Pitflo is the platform for auto repair shops that puts the entire operation in one place: vehicle reception, work orders, estimates, payments, invoicing, inventory, and customer tracking. The mobile app is the tool for everyone on the shop floor—receptionist, technician, and owner—and syncs instantly with the shop's web version.

WORK ORDERS
• A customizable dashboard with stages: reception, diagnosis, estimate, repair, quality control, and delivery.

• Each order displays the vehicle, customer, assigned technician, time spent in the current stage, and estimate status.

• Move the vehicle between stages from your phone; the web dashboard updates instantly.

• Promised date, customer message, keys, and initial mileage are always visible.

RECEPTION AND INSPECTION
• Record vehicle arrival with photos, mileage, and fuel level.

• Inspection questionnaires for each stage: photos, answers, and technician observations.

• Customer signature on screen and inspection report that they can view on their phone.

QUOTES
• Itemized labor and parts costs including VAT, discounts, and margins.

• The client receives the quote via link or WhatsApp and approves, postpones, or rejects each item.

• Priorities per item (essential, recommended, optional) and quote validity period.

TECHNICIANS AND TIMES
• Assign one or more technicians per order; the primary technician is displayed on the dashboard.

• Time clock: actual hours versus quoted hours, efficiency per technician.

• Team attendance tracking with clock-in and clock-out times.

COLLECTIONS AND CASH BOOKING
• Advances, partial payments, and final settlements via cash, card, or bank transfer.

• Daily cash report per shift: opening balance, collections, expected cash, and closing balance.

• Balance due per order and per client.

INVOICING AND DELIVERY NOTES
• CFDI 4.0 electronic invoice generated from the order, with payment receipt when applicable.

• Delivery notes for deliveries without invoices and self-invoicing for the customer.

• Customer tax information saved to avoid duplicate entry.

INVENTORY AND PURCHASES
• Stock levels by branch, minimum stock levels, and incoming and outgoing transactions.

• Purchase orders and supplier receipts for each purchase.

• Parts automatically deducted from the order.

CUSTOMERS, VEHICLES, AND APPOINTMENTS
• Each customer's file with their vehicle and balances.

• Appointment scheduling with confirmations and reminders.

• Follow-up: reminders for upcoming service, campaigns, and satisfaction surveys.

INSTANT NOTIFICATIONS
• Notifications when an order changes stage, a quote is approved, a payment is received, or a customer arrives.

REPORTS AND INDICATORS
• Sales, collections, and productivity per technician, by day, week, or month.

• Consolidated reports for companies with multiple branches.

SECURITY AND CONTROL
• User roles and permissions: the technician sees neither the cash register nor the cash register.

• Two-step verification, audio log.

• Integrations and API to connect Pitflo to other systems.

Pitflo is made in Mexico for auto repair shops with multiple branches, and for fleets that manage their vehicles through the shop.