Equidesk-Vendors

Equidesk Vendor is the official mobile portal for vendors and service providers working with Equidesk's Computerized Asset and Facilities Management (CAFM) platform.

Whether you're a maintenance contractor, HVAC provider, electrical firm, or general FM service company, Equidesk Vendor gives you real-time access to your assignments, commercial transactions, and compliance status — from anywhere, on any device.

── WORK ORDER MANAGEMENT ──
View all assigned work orders with full scope details, priority levels, and due dates. Filter and search by location, status, or date range. Acknowledge assignments, track timelines, and initiate quotations directly from any work order.

── QUOTATION & RFQ SUBMISSION ──
Respond to open Requests for Quotation published from the CAFM. Submit per-line pricing, set lead times and payment terms, save drafts, and update submissions before the round closes. Real-time line totals calculate automatically as you type.

── INVOICE MANAGEMENT ──
Create and submit invoices linked to approved purchase orders. Select specific PO lines, adjust quantities, attach supporting documents, and track payment status (Under Validation, Partially Paid, Paid). Finance-grade 3-way match validation keeps billing accurate.

── PURCHASE ORDER TRACKING ──
View all POs issued to your company — open, issued, and closed. Access line-item details, linked work orders, and costs. Create invoices directly from any PO with one tap.

── COMPLIANCE DOCUMENT CENTER ──
Upload and maintain required compliance documents including trade licenses, insurance certificates, safety certifications, and tax registrations. Receive alerts for documents expiring soon and replace them before they affect your vendor standing.

── VENDOR PERFORMANCE DASHBOARD ──
Track your rolling 12-month performance metrics — on-time delivery rate, quality rating, and overall score. Review commercial KPIs including total order values, average delivery days, and quality issue counts.

── NOTIFICATIONS & ACTIVITY FEED ──
Stay informed with a unified notification center covering approvals, compliance alerts, assignment updates, and payment notifications — organized by type and time.

── PROFILE & ACCOUNT MANAGEMENT ──
Keep your company profile current — contact details, service categories, coverage locations, and banking/tax information (IBAN, VAT/TRN) — all securely stored and editable at any time.

Equidesk Vendor is available exclusively to vendors registered on the Equidesk platform. Contact your facilities management operator to receive your access credentials.