WardrobeVault

Know what your organization owns, where it is, who has it, what condition it is in, and what needs attention before the next event.

WardrobeVault brings reusable inventory into a calm mobile workspace for costume shops, theaters, schools, bands, clubs, studios, camps, and operations teams.

CATALOG WITH CONFIDENCE

• Track serialized assets and quantity-based stock.
• Organize sites, rooms, racks, cabinets, shelves, and bins.
• Add photos, operational details, condition, tags, supplier references, and organization estimates.
• Search, filter, save views, and scan a WardrobeVault code or enter it manually.

KEEP LOCAL WORK PRACTICAL

• Record issue, return, condition, cleaning, repair, assignment, fitting, and pack activity in the mature local vault.
• Prepare reports, labels, reviewed CSV transfers, calendar files, and validated backups.
• Continue local workflows without a connection after installation.
• Protect local content with optional device authentication and app-switcher obscuring.

SHARE THE RECORDS THAT ARE CENTRALLY SUPPORTED

• Sign in with Google to use organization-authorized central inventory on mobile and web.
• Keep shared item changes revisioned and protect retries with idempotent commands.
• On the website, let authorized roles index validated Google Drive/Docs and SharePoint links without copying the provider’s document body. Native document-hub parity and connected provider browsing/sync are not included in version 1.0.
• Use tenant-scoped roles, member offboarding, private managed files, audit history, and a separate platform administration boundary.

WardrobeVault keeps local and shared work visibly separate and never silently merges a device vault into an organization. In version 1.0, custody, events/planning, assignments, fittings, packs, maintenance, reports, and complete local-vault migration are local features; central collaboration covers inventory, document references/files, membership/roles, revisions, audit/change history, and plan administration.

PLANS

Keepsake is free for one member and a small shared workspace. Keepsake Plus, Workshop, and Ensemble are recurring organization subscriptions purchased through Google Play. Localized price, tax, renewal, cancellation, trial, and eligibility information comes from the store. Approved nonprofits may be eligible for a store-configured 30% offer. WardrobeVault verifies purchases on its server before access changes.

No ads or advertising identifier. Avoid passwords, payment-card information, medical records, identity documents, and unnecessary information about minors. Replacement values and readiness indicators depend on organization-entered data and are not appraisals or safety certifications.