EmbassyFMS Field

EmbassyFMS Field puts your entire working day on your phone. Built for facility management teams, it hands technicians, supervisors and concierge staff the jobs assigned to them and captures the proof of work right where it happens — at the asset, on the floor, on site.

Because sites are not always covered by a network, EmbassyFMS Field is built offline first. Checklists, asset and location masters are held on your device, your answers and photographs are saved locally, and everything syncs the moment you are back on a connection.

PLANNED MAINTENANCE
• Your PPM calendar with the schedules assigned to you
• Fill maintenance questionnaires and record responses on site
• Attach a permit to work before starting a job
• Put a job on hold with a reason, or close it out with a report
• Review completed PPM reports and activity logs

DIGITAL CHECKLISTS
• Guided, question by question inspection rounds
• Dictate answers by voice instead of typing when your hands are busy
• Answers dictated in a regional language can be translated to English
• Have questions read aloud to you
• Capture a signature to sign off a completed round

COMPLAINTS AND SERVICE TICKETS
• Raise a ticket against a site, asset or location
• Work on assigned tickets, log travel details and record responses
• Hold a ticket with a reason, reassign it, or route it to HSE
• Attach photographic evidence and a signature on closure
• Full ticket history at your fingertips

ASSETS
• Add assets with plant, department, manufacturer and device details
• Verify assets in the field against the master record
• Scan barcodes and QR codes instead of typing tag numbers
• Tag the location of assets and sites with a photograph

METER READINGS
• Record readings against the meters assigned to you
• Verify readings, review reading history and escalate exceptions
• Add and update meters from the field

ATTENDANCE
• Mark attendance at the site with a photograph and GPS location
• Review your own attendance history

CONCIERGE
• Receive, action and close concierge requests
• Maintain trip logs and site records

CANTEEN
• Check in for meals with a QR scan
• View the menu roster for the day

INDENTS AND APPROVALS
• Raise material indents and spare part requests
• Review and action the approvals pending with you

ALSO INCLUDED
• Push notifications for new assignments, ticket updates and approvals
• Equipment manuals and reports available on your device
• Automatic sign out after a period of inactivity

IMPORTANT
EmbassyFMS Field is an enterprise application. It requires an account issued by an organisation that subscribes to the Embassy service; accounts cannot be created independently from within the app. Please contact your facility administrator for access.

Location is used only while you are using the app, on the attendance and concierge screens, to confirm that work was carried out on site. The app does not track your location in the background.