Souvinia : Catering Management

Simplify the day-to-day management of your catering business with Souvinia.

Souvinia is a management app designed for caterers, event planners, and hospitality professionals. It centralizes your events, ingredients, equipment, recipes, expenses, and teams in a single workspace.

EVENT MANAGEMENT
Create and organize your services with all the necessary information:

Client name and contact details
Date, time, and location of the event
Number of guests
Dishes and quantities to prepare
Required equipment
Notes and instructions
Deposit received and total price
Expenses related to the event
Service status

INGREDIENT STOCK MANAGEMENT
Get a clear view of what's actually in your stock and what's already reserved for upcoming events.
With Souvinia, you can:

Track actual and available quantities
Automatically reserve ingredients
Receive low-stock alerts
Identify missing quantities
Record restocking
Perform inventory adjustments
View movement history

EQUIPMENT MANAGEMENT
Easily manage your catering equipment:

Tables and chairs
Tableware and cutlery
Tablecloths and linens
Tents and decorations
Cooking and service equipment
Damaged or lost equipment

Track available, reserved, and damaged quantities, then check equipment returns after each event.

DISHES, RECIPES, AND QUANTITIES
Create your dishes with their ingredients and precise measurements.
Souvinia automatically calculates the quantities needed based on the number of portions ordered.
You can also:

Organize dishes by category
Add a photo
Set the number of portions
Add a selling price
Estimate cost per portion
Calculate the food cost of an event
Evaluate your estimated margin

AUTOMATIC SHOPPING LISTS
Select a period and generate a shopping list based on confirmed events.
For each ingredient, view:

Total quantity needed
Quantity available in stock
Quantity to purchase
Estimated purchase cost

Check off products already purchased and share the list with your team.

EXPENSE AND CASH FLOW TRACKING
Keep a clear view of your business's financial movements:

Record expenses for each event
Add deposits and withdrawals
Check your cash balance
Track deposits received
Compare selling price to estimated costs
Analyze the profitability of your services

EMPLOYEE MANAGEMENT
Create accounts for your staff and control their permissions.
Employees can take part in inventory checks, update equipment quantities, and report damaged items, without accessing sensitive company information.

EVENT DOCUMENTS
Generate a summary sheet with:

Client information
The menu
Required quantities
Planned equipment
Preparation notes

Share this document with the kitchen or the team assigned to the event.

AN APP DESIGNED FOR CATERERS
Souvinia helps you:

Reduce preparation errors
Avoid stock shortages
Better organize your events
Control your equipment
Track your costs
Save time every day
Centralize your business information